Fiscal Specialist II

Overview
The Fiscal Specialist II is responsible for performing a variety of finance and budgeting functions and transactions including, but not limited to, preparing, processing, analyzing, interpreting, reconciling, maintaining, and verifying the correctness of a variety of finance and budgeting data, records and reports related to accounts payable. This position requires the ability to pay close attention to detail while performing technical accounting work recording transactions within established systems. The Fiscal Specialist II also serves in the function of grants assistant, and provides support to the Deputy Executive Director with fundraising responsibilities.

Duties

• Perform technical accounting work in accordance with established account systems and generally accepted principals of accounting.
• Handling full cycle of accounts payable activities including audit, and verify the accuracy, correctness, and proper approval of vendor invoices and payment requests, vendor account, and purchase order reconciliation.
• Accurately enter data and information into computerized accounting systems.
• Create purchase orders and bills to be paid in accounting system.
• Allocate expenses, purchase orders, and bills to appropriate grant accounts according to grant budgets and requirements.
• Prepare and submit LiHEAP accounts payable on behalf of qualifying clients.
• Maintain vendor and customer files within the accounting system, including master address books, W-9, and authorization forms.
• Communicate and work with vendors to resolve issues with bills received or payments made.
• Assist in monitoring cash flow and planning for future revenues, expenses, liabilities, and assets.
• Assist in preparation of monthly bank reconciliations.
• Assist with preparation of other accounting reports as necessary.
• Provide responsive, high quality response to clients, employees, outside vendors, and agencies by providing accurate, complete, and up to date payment information in a courteous, efficient, and timely manner.
• Provide training and technical assistance to other finance office staff as assigned by the Deputy Director.
• Stay up to date and knowledgeable regarding policies, procedures, and regulations of programs administered by the Agency.
• Stay up to date and knowledgeable regarding policies, procedures, and regulations of accounting software used by the Agency.
• Assist Deputy Director with monitoring reviews as necessary.
• Research various types of grants available and the criteria to qualify for each.
• Discuss available sources of funding with Deputy Director.
• Compile necessary information for the application process through collaboration with other employees, agencies, database research, and other factfinding actions and meetings.
• Draft and complete grant applications according to application requirements.
• Ensure grant is submitted on time and within application parameters.
• Complete all documents, forms, or reports required by the grant.
• Coordinate the monitoring and evaluation of programs and projects that are funded by grants.
• Develop and maintain master files on grants and paperwork connected to programs funded by grants.
• Support the Deputy Director in exploring new fundraising opportunities and organizing specific events.
• Develop and manage periodic fundraising mailings.
• Work closely with the Deputy Director to increase corporate support from businesses and promote sponsorship opportunities for Agency events and programs.
• Act as a point of contact enquiries, assessing, and responding to immediate short-term fundraising opportunities as they arise while providing best practice donor care experience.
• Provide administrative support for all existing and upcoming campaigns.
• All other duties as assigned.

Qualifications

• Formal equivalent of an Associate’s Degree in Business Administration, Accounting, or related field preferred. Relevant and related work experience may be substituted.
• Three (3) years of relevant experience in an accounting or bookkeeping role.
• Experience in the administration of grants and fundraising preferred.
• Self-Ability to manage one’s time efficiently to meet deadlines, problem-solve and be self-sufficient while working with little supervision, but with high ethical standards.
• Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.
• An advanced skill set in word processing, communications, preparation of reports, data entry and other administrative skills.
• Excellent communication skills – written and verbal.
• Extremely organized and detail oriented, ability to prioritize projects, multi-task, strong problem-solving skills and good research skills.
• Proficiency in understanding protocol while communicating with colleagues, partners and leaders in the community.
• Knowledge of general business operations.
• Skilled and proficient in spelling, word processing, filing, punctuation and basic bookkeeping practices.
• Use of proper grammar and telephone etiquette.
• A dynamic, positive self-starter who is able to work autonomously.
• Ability to critically think and take initiative.
• Ability to handle multiple projects with the understanding of urgency in meeting impending deadlines.
• Ability to operate office machines and equipment.
• Knowledge of computer programs Microsoft Word, Outlook, Excel & PowerPoint, etc.
• Must possess a valid Arkansas driver’s license and automobile insurance.

Join us as a Fiscal Specialist II to play a vital role in maintaining our organization’s financial integrity while advancing your career in a vibrant environment committed to excellence!

Work Location: In person