Fleet Coordinator

Job Purpose:

The primary purpose of this role is to ensure efficient and effective management of the vehicle fleet at Budget Rent a Car UAE. This includes entering and updating fleet data, managing vehicle replacements, monitoring driver attendance and overtime, assisting walk-in customers with vehicle servicing and issues, coordinating vehicle repairs under warranty, addressing breakdown issues, scheduling timely vehicle deliveries to clients, and attending customer calls when necessary.

Roles and Responsibilities:

• Entering & updating the fleet & Lease details, replacements (LRVV), Non-revenue movements (NRM) .
• Monitoring the attendance of drivers and OT
• Assisting customers who have come in without booking for servicing or other vehicle related issues to the workshop.
• Coordinating and informed the team when vehicles comes for repairs under warranty
• Helping the team for any breakdown issues reported.
• Timely delivery of vehicles to clients by scheduling the drivers for duty as per client requests and their convenience
• Attending customer calls when required
• Maintain an inventory of all vehicles in fleet, including their make and model, purchase date current millage and any outstanding repair that need to be made.
• Coordinating vehicle reservation, usage and maintenance request.
• Monitoring and tracking vehicle inventory to ensure adequate supply level.
• Communicating with drivers ensure that they are aware of their schedules and responsibility.
• Coordinate with Fleet supervisors to develop and implement policies and procedures related to fleet management.
• Monitoring and analyzing fleet data to identify opportunities for improvement.
• Preparing reports related to fleet operation and presenting them to Supervisors.
• Developing and maintaining schedule for vehicle maintenance and repairs.

Education Qualification and Experience:

• Fleet efficiency and productivity.
• Tracking and reporting fuel and maintenance expenses.
• Managing vehicle inventory and scheduling replacement.
• Collaborating with other departments to optimise fleet use.
• Ensuring compliance with safety and regulatory standards.
• A high school diploma/A bachelor equivalent
• 2-3 years in industry
• Proven ability to work independently and with others.
• Able to manage complex human relationships and culturally sensitive.
• MS Office advanced skills

Please note that only shortlisted candidates will be contacted. Thank you for your interest in joining Budget Rent A Car.