Fleet Executive

The Fleet Executive ensures end‑to‑end operational readiness and compliance for dealership vehicles—from import and customs clearance through yard receipt, storage, pre‑delivery inspection (PDI) readiness, and dispatch to showrooms/customers. The role owns inventory accuracy, customs documentation & compliance, yard safety & housekeeping, and vehicle flow optimization, coordinating closely with suppliers, customs brokers, transporters, and dealership sales/finance teams.

RESPONSIBILITIES:

• Maintain accurate stock records in the Dealer Management System (DMS)/ERP (e.g., VIN, model, color, variant, status, aging).
• Perform daily cycle counts, weekly reconciliation, and monthly physical inventory; lead root-cause analysis for variances.
• Track vehicle lifecycle statuses: in-transit, at port, customs cleared, in yard, PDI-ready, reserved, delivered.
• Implement and audit inventory controls (barcode/RFID, VIN plate checks, vehicle movement logs).
• Monitor aging & floorplan timelines; flag slow movers; coordinate allocation to sales channels and promotions.
• Prepare and verify import documentation: commercial invoice, packing list, Bill of Lading/AWB, COO, HS codes, duty/tax calculations , and regulatory permits.
• Liaise with customs brokers, port authorities , and government agencies to ensure timely, compliant clearance .
• Track shipment milestones (ETA, port discharge, inspection, duty payment, release) and maintain audit trails.
• Ensure adherence to local regulations (valuation, standards, homologation, environmental/vehicle compliance).
• Resolve holds/discrepancies; escalate risk items and maintain a post‑entry/adjustment log.· vehicle receiving, staging, parking plans, and yard layout optimization to minimize damage and movement time.
• Coordinate PDI scheduling , accessory fitment, detailing, and readiness for delivery.· Implement HSSE standards (speed limits, PPE, fire safety, spill control, first aid, emergency procedures).
• Conduct vehicle condition checks on arrival; record damages; manage claims with carriers/insurers.
• Plan and schedule transport from port to yard and yard to dealerships/customers; optimize routing and costs.
• Manage 3PL carriers : performance reviews, POD collection, damage/loss reporting, penalty/bonus mechanisms.
• Align dispatch plans with sales forecasts , reservations, and customer delivery dates.· Ensure data integrity across DMS/ERP and customs systems; standardize naming/coding (model, variant, options).
• Generate daily yard status , weekly inventory aging , customs pipeline , and dispatch & damage reports .
• Maintain SOPs/Work Instructions and contribute to continuous improvement (5S, Kaizen, lean initiatives).
• Prepare for internal/external audits ; keep documentation audit‑ready .
• Monitor regulatory changes affecting tariffs, HS codes, standards; recommend action plans.· Lead incident investigations; implement corrective & preventive actions (CAPA) .

Requirements

Bachelor’s degree in Marketing, Business, or related field (Master’s preferred).

Preferable:

Dealership Experience – Chinese vehicles (3 – 5 Years)