Fleet Manager

Job Title : Fleet Upgrade Project Manager

Reports To :

• Retrofits Project – Fleet Upgrade Manager
• Dry Dock Project – Dry Dock Director

Overview of the Role :

The Fleet Upgrade Project Manager is responsible for overseeing and managing technical upgrade projects for a fleet of ships. This includes retrofits (modifying or upgrading ship systems) and dry dock projects (major maintenance and repair work when the ship is docked).

The role requires technical expertise , project management skills , and strong coordination with various internal and external stakeholders, including engineers, suppliers, shipyards, and fleet teams.

Key Responsibilities :

1. Retrofits Projects

These are technical upgrades done while the ship is operational or in limited docking.

Project Coordination:

• Own specific retrofit projects end-to-end.
• Coordinate with ship crew, engineers, agents, shipyards, and engineering firms.
• Plan the project timeline (engineering, logistics, installation, commissioning).
• Communicate daily with internal teams (planner, PMO, document controller, logistics).
• Track budgets and ensure proper handover to the fleet once the project is complete.

Execution:

• Manage objectives, review proposals, and bids from contractors.
• Define technical specs, ensure design and engineering is done.
• Oversee installation on board (either at sea or in shipyard).
• Solve engineering problems as they arise.

2. Dry Dock Projects

These are scheduled periods where the ship is taken out of water for heavy maintenance or installations.

Planning:

• Schedule docking and create dry dock specifications.
• Define project scope, budget, and issue necessary documentation (DAI).
• Monitor engineering and procurement.
• Organize the project kick-off with all stakeholders.

Execution:

• Monitor repair, retrofit, and new installation progress in dry dock.
• Ensure quality and address deviations or issues.
• Manage project spending and approve invoices.

Close-out and Handover:

• Evaluate the shipyard and suppliers.
• Perform formal handover and compile final reports and documentation.

Minimum Qualifications :

• Master’s degree in Engineering, Naval Architecture, or be a certified Chief Engineer (C/E) or Second Engineer (2/E).
• Good understanding of the shipping industry.
• Proficiency in English and MS Office tools (Word, Excel, PowerPoint).

Experience & Attributes :

• Experience : 2+ years in the shipping industry preferred.
• Skills :
• Strong project management and organizational skills.
• Good problem-solving and analytical abilities.
• Ability to manage budgets and timelines.
• Comfortable working across departments and with external partners (yards, vendors, etc.).