Front Desk Administrative Assistant

Overview
We are seeking a dynamic and organized Front Desk Administrative Assistant to join our team! This vital role serves as the first point of contact for visitors and callers, ensuring a welcoming and professional environment. You will manage front desk operations, handle multi-line phone systems, and support various administrative functions to keep our office running smoothly. If you thrive in a fast-paced setting, possess excellent communication skills, and enjoy providing exceptional customer service, this opportunity is perfect for you!

Responsibilities

• Greet visitors warmly, assist with check-in procedures, and direct them appropriately
• Answer and route incoming calls using multi-line phone systems with professionalism and courtesy
• Manage and schedule appointments
• Perform data entry tasks accurately using Microsoft Office, Google Workspace, and other office software
• Maintain organized filing systems and ensure all documents are properly uploaded, labeled and accessible
• Assist with office management duties such as supply inventory, mail distribution, and general clerical support

Skills

• Proven experience in office management, clerical work, or administrative support roles
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Excellent organizational skills with the ability to prioritize tasks effectively
• Exceptional phone etiquette and customer service skills to handle inquiries professionally
• Bilingual abilities are a plus to assist diverse client needs
• Familiarity with multi-line phone systems and data entry processes
• Maintain a clean and professional front desk area
• Strong typing skills with attention to detail for proofreading and document accuracy
• Time management skills to handle multiple responsibilities efficiently
• Personal assistant or executive support experience is beneficial

Join us in creating a positive environment where your organizational talents and proactive attitude will make a real difference! We value energetic individuals who are eager to contribute their skills in a supportive team setting.

Pay: $15.00 - $24.00 per hour

Work Location: In person