FRONT DESK COORDINATOR

JOB POSTING

FRONT DESK COORDINATOR

Location: Onsite - Napa, California

Hourly Rate: $18.00
Employment Type: Part-time, 2PM – 5PM, Monday - Friday

Department: Administrative

Reports To: Customer Service Manager

Join our Team as Front Desk Coordinator!

Position Summary:
A customer-focused Front Desk Coordinator professional will manage the reception area. This role provides a positive first impression for clients and visitors. This role is crucial for ensuring smooth communication and efficient daily operations. Front desk must supply information regarding the organization to the public, clients and customers. The ideal candidate for this position is very motivated and has a very strong work ethic.

Responsibilities:

• Answer incoming calls promptly, screen, forward, take messages and direct them to the appropriate person or department.
• Greet and welcome visitors, clients, vendors and employees in a professional demeanor.
• Clean and wipe down surface areas daily in the morning and afternoon: kitchen surface, conference rooms and coffee rooms.
• Set up notebooks and pens in all conference rooms and inspect notebook after each meeting.
• Wash all dishes in sink and put them away daily.
• Direct clients to conference room for press checks or meetings.
• Responsible for timely set-up refreshments and clean-up after meetings.
• Pickup or order online lunch for customers as required.
• Prepare and deliver meals to conference rooms.
• Prepare gifts for customers.
• After a press-check remove labels from bottles being used and store them away properly.
• Maintain and manage conference room calendars.
• Develop and maintain a clear understanding of the company's organizational structure, key departments, and reporting relationships.
• Maintain and create stock of Wi-Fi passwords for clients.
• Purchase and maintain rooms stocked with coffee, other drinks, snacks, utensils and supplies.
• Purchase and create floral arrangements weekly for front office lobby.
• Inspect women's restroom daily to assure adequate supply of paper towels, hand soap and air freshener.
• Assist with checking coffee supplies weekly in production break room, expiration dates and communicate with supplier.
• Provide general administrative and clerical support to the team.
• Assist with appointment setup for specific projects as needed.
• Maintain the reception area nice and tidy.
• Water potted trees outside.
• Blow or sweep leaves away that are by the front door and picnic area.
• Report any abnormality to janitorial service.
• Observe company work rules and safety regulations.
• Other duties as assigned.

Education and Experience:

• High school diploma or general education degree (GED).
• One or more years of receptionist experience.

Skills and Competencies:

• Active listening skills.
• Time management skills.
• Mathematical principles.
• Attention to detail.
• Communicate clearly and concisely, both orally and in writing.
• Knowledge of administrative and clerical procedures.
• Professional personal presentation.

Physical Requirements:

• Ability to sit for long periods of time.
• Possess good hearing and communication skills.
• Adequate near and far vision is needed for reading documents, computer screens

and recognizing people.

• Use of both hands and fingers for keyboard typing, answering phone and handling paperwork.
• Ability to lift and carry like stacks of forms, documents, refreshments on a tray and supplies up to 25 lbs.
• Ability to stand, walk, kneel, squat, stoop and reach overhead to reach items.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Benefits & Perks
We value our team members and are committed to providing a competitive benefits package to support your well-being and work-life balance. Full-time employees enjoy comprehensive medical benefits, including health, dental, and vision insurance, ensuring you and your family have the coverage you need. We also offer life insurance, disability coverage, and retirement plan options to help you plan for the future. In addition to paid time off (PTO) and sick leave, we provide holiday pay, wellness programs, and employee assistance resources to support your personal and professional growth.

If you want to be part of a team that values innovation, collaboration, and a positive workplace culture, don't miss this opportunity—apply today!

About Us:
Eurostampa has been printing the most beautiful labels for more than 50 years. It is large enough to have facilities in the US (Napa, CA, and Cincinnati, OH), Italy, Scotland, France, Mexico and India, yet small enough for everyone to be on a first-name basis. Teamwork at Eurostampa permeates everything we do. Our company's values keep us focused on taking care of our employees no matter how large we grow.

EUROSTAMPA fosters an inclusive culture that respects and embraces all our colleagues' diverse backgrounds and experiences. We aspire for our company to truly reflect the diversity of our customers and the markets we serve. We are committed to equal opportunity for everyone, regardless of peoples' gender identity/expression, age, language, sexual orientation, ability, race, socioeconomic status, national origin, or other characteristics.