Front Desk Executive/Admin Assistant

Job Title: Front Desk Executive/Admin Assistant

About Affiniax:

We're a dynamic and growing organization looking for a highly skilled Front Desk Executive/Admin to join our team. As the first point of contact for our visitors and callers, you'll play a critical role in creating a positive impression and ensuring a smooth experience for everyone who interacts with our company.

Job Summary:

We're seeking a friendly, organized, and detail-oriented Front Desk Executive/Admin to manage our front desk operations and provide administrative support to our team.

Key Responsibilities:

• Greet visitors and ensuring a positive first impression
• Manage incoming calls and general correspondence efficiently
• Handle front desk operations, meeting room bookings, filing, and data entry.
• Receive, sort, and distribute daily mail and deliveries.
• Manage driver’s itinerary
• Maintain a clean and organized front desk area
• Assist with event planning and execution.
• Provide ad hoc administrative support to the team, including scheduling appointments and preparing documents.
• Experienced in CRM and ERP software is mandatory.
• Handle sensitive information with discretion and professionalism

Required Skills:

• Excellent Communication Skills: Ability to communicate effectively with visitors, colleagues, and management.
• Organizational Skills: Ability to prioritize tasks, manage multiple projects simultaneously while meeting the deadlines, and maintain a high level of organization.
• Attention to Detail: has a strong eye into detail to accurately manage data, documents, and correspondence independently.
• Problem-Solving Skills: Ability to think critically and resolve issues in a timely and professional manner.
• Can-Do Attitude: A positive and proactive attitude, with a willingness to take on new challenges and responsibilities.
• Team Player: Ability to work collaboratively with colleagues and management with minimal supervision to achieve common goals.
• Technical Skills: Proficiency in Microsoft Office and other software.

What We Offer:

• Competitive Salary: A competitive salary package that reflects your skills and experience
• Opportunities for Growth: Opportunities for professional growth and development within the company
• Comprehensive Benefits: A comprehensive benefits package, including health insurance, annual leave, and public holidays
• Dynamic Work Environment: A dynamic and supportive work environment that encourages collaboration and teamwork.

Application Question(s):

• What's your current based location?
• How many years of front desk and admin experience do you have?
• How would you rate yourself on MS Office (Word/PowerPoint/Excel). Expert/Average/Need Improvement
• How would you rate your English communication skills (1-3, 3 being highest)
• Have you used ERP/CRM for updating record?
• What's your current salary (AED/month)
• What's your expected salary (AED/month)
• How soon you would be available to join us? (number of days)

Work Location: In person