Front Desk Receptionist

Job Summary
We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors, clients, and staff. Your organizational skills and office management expertise will ensure smooth daily operations, creating a positive first impression for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your administrative skills in a dynamic environment.

Responsibilities

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems, screen calls, and direct inquiries efficiently using professional phone etiquette
• Handle appointment scheduling, calendar management, and coordinate meetings using various digital tools such as Google Workspace and Microsoft Office
• Perform clerical tasks including data entry, filing, proofreading, and maintaining accurate records
• Support office management activities by organizing supplies, managing incoming and outgoing mail, and overseeing general administrative functions
• Assist with bookkeeping tasks using QuickBooks or similar accounting software when needed
• Provide customer support by addressing inquiries accurately and professionally in person or via phone or email

Skills

• Proven experience in office management or administrative roles with strong clerical skills
• Excellent computer literacy including proficiency in Microsoft Office suite (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with multi-line phone systems and phone etiquette standards
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Experience with data entry, filing systems, proofreading, and document management
• Knowledge of medical or dental receptionist duties is a plus but not required; experience in personal assistant roles is beneficial
• Ability to handle customer service interactions with professionalism and patience
• Basic bookkeeping skills using QuickBooks or similar software are advantageous

Join us to be part of a vibrant team dedicated to delivering outstanding service while honing your administrative expertise. This role is perfect for motivated individuals eager to grow their career in office support while making a positive impact every day!

Job Types: Full-time, Part-time

Pay: $15.00 - $22.00 per hour

Work Location: In person