Front Desk Receptionist

Job Overview
We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will serve as the first point of contact for visitors, clients, and team members, ensuring a positive and professional experience. Your proactive approach and excellent organizational skills will help streamline daily operations, manage communications, and support office functions. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant team environment.

Responsibilities

• Greet visitors warmly and professionally, ensuring they feel welcomed and attended to promptly.
• Manage multi-line phone systems with courteous phone etiquette, directing calls efficiently to appropriate staff members.
• Handle incoming correspondence, emails, and inquiries with clarity and professionalism.
• Maintain organized filing systems, data entry records, and manage document proofreading to ensure accuracy.
• Support office management tasks such as calendar management, scheduling appointments, and coordinating meetings.
• Utilize computer skills across Microsoft Office Suite, Google Workspace, and other relevant software for administrative tasks.
• Perform clerical duties including photocopying, scanning, filing, and updating records with attention to detail.
• Assist with bookkeeping activities using QuickBooks or similar accounting tools when necessary.
• Provide customer support by addressing inquiries promptly and professionally in person or via phone or email.
• Support additional administrative functions such as proofing documents, managing office supplies inventory, and supporting personal assistant tasks as needed.

Experience

• Previous office experience or administrative support roles demonstrating strong organizational skills.
• Proven customer service experience with excellent communication skills and phone etiquette.
• Familiarity with multi-line phone systems, data entry, filing procedures, and general clerical tasks.
• Experience using Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and basic computer literacy skills.
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members.
• Knowledge of office management practices including calendar management and time management techniques.
• Prior experience in specialized settings such as medical or dental reception is advantageous but not required.
• Demonstrated ability to handle confidential information discreetly with high accuracy in proofreading and data entry tasks. Join us in creating a welcoming environment where professionalism meets efficiency! This role is perfect for motivated individuals eager to grow their administrative skills while supporting a dynamic team dedicated to excellence in service delivery.

Pay: $18.00 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Work Location: In person