Front Desk Receptionist

Are you motivated to join a company during an exciting phase of growth? Do you take pride in being the friendly face that sets the tone for an entire office? Do you thrive at staying organized and keeping everything – and everyone – on track? Are you known for your professionalism, positivity, and “can-do” attitude? Do you notice the little details others might miss?

If so, we want to hear from you!

About Us

Trilogy Title Agency is committed to delivering more than just successful closings; we deliver confidence through exceptional service. Guided by our core values of Integrity, Dedication, and Relationships, we strive to provide a seamless experience for all our clients. Whether handling residential or commercial transactions, we approach every interaction with clarity, precision, and care. At Trilogy, we prioritize people over paperwork, ensuring a white-glove experience for all involved.

Job Overview
We are seeking an energetic and highly organized Front Desk Receptionist to be the welcoming face of our office. This role is essential in creating a welcoming environment for clients, lenders, and real estate professionals while supporting daily administrative operations to ensure smooth daily activities. The ideal candidate will be proactive and possess strong computer skills to handle a variety of clerical and office management tasks. Join us and contribute to creating a positive, professional environment where every visitor and team member feels valued and supported.

Key Responsibilities

· Answer and direct incoming phone calls promptly

· Serve as the initial point of contact for all visitors, clients, and incoming communications, including phone calls, emails, and in-person inquiries

· Ensure the reception and front office area are maintained in a professional and orderly manner at all times

· Perform administrative functions including, but not limited to, filing, scanning, copying, data entry, and document preparation

· Assist with the intake, organization, and processing of title and escrow files and related documentation

· Provide administrative support to escrow officers, processors, and management as required

· Schedule appointments, coordinate meetings, and manage calendars as directed

· Manage incoming and outgoing mail, courier deliveries, and packages

· Maintain office supplies and coordinate replenishment as necessary

· Handle confidential information with discretion

Qualifications

· 1–3 years of receptionist or administrative experience (title/real estate experience preferred)

· Strong communication and interpersonal skills

· Excellent organizational and multitasking abilities

· Proficiency in Microsoft Office (Word, Outlook, Excel)

· Ability to work in a fast-paced environment with attention to detail

· Professional appearance and demeanor

· High level of integrity, discretion, and professionalism

Pay and Benefits

· $35,000-$40,000

· Health, dental, and vision benefits

· 401(k)

· Paid vacation and personal time off and holidays

· Opportunities for professional growth

· Supportive team culture with a commitment to work-life balance

How to apply

Please submit an updated resume. Cover letters are welcomed and read 100% of the time!

Pay: $35,000.00 - $40,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person