Front Desk Receptionist

Overview
We are seeking a dynamic and friendly Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will be the first point of contact for visitors, clients, and team members, ensuring a positive and professional experience. Your energetic approach and organizational skills will help maintain smooth office operations and foster a warm environment. This paid position offers an exciting opportunity to develop your administrative and customer service expertise in a fast-paced setting.

Duties

• Greet visitors and clients warmly, providing exceptional customer support and assistance
• Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
• Handle incoming correspondence, emails, and inquiries with clarity and promptness
• Maintain accurate data entry records, including filing, proofreading, and updating client or patient information
• Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office and Google Workspace tools
• Perform general office management tasks such as filing, organizing documents, and maintaining supplies
• Support bookkeeping activities using QuickBooks or similar accounting software as needed
• Assist with clerical duties including typing, data entry, and document proofreading to ensure accuracy

Skills

• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Excellent organizational skills with the ability to multitask effectively in a busy environment
• Prior office experience or administrative background preferred; med spa or medical receptionist experience is a plus
• Bilingual abilities are highly valued to serve diverse client needs effectively
• Demonstrated customer service skills with professional phone etiquette and interpersonal communication
• Knowledge of multi-line phone systems and office management procedures
• Ability to perform data entry accurately while maintaining attention to detail
• Time management skills to prioritize tasks efficiently throughout the workday
• Experience with bookkeeping software such as QuickBooks or similar tools is advantageous
• Personal assistant or medical receptionist experience can enhance your fit for this role

Join us in creating a welcoming atmosphere where professionalism meets energetic service! This role offers a chance to sharpen your administrative skills while contributing positively to our team’s success. We value proactive individuals who thrive on organization, communication, and delivering outstanding support every day.

Job Type: Full-time

Pay: $13.00 - $16.00 per hour

Benefits:

• Flexible schedule

Work Location: In person