Front Desk Receptionist

Overview
We are seeking a professional and organized Front Desk Receptionist to join our office team. The ideal candidate will serve as the first point of contact for visitors and callers, ensuring a welcoming environment while efficiently managing administrative tasks. This role requires excellent communication skills, strong organizational abilities, and proficiency with office management tools. Bilingual skills and experience in medical reception are a plus. The position offers an opportunity to develop a broad skill set in office administration and customer service within a fast-paced environment.

Duties

• Greet visitors and clients warmly, providing exceptional customer service
• Manage multi-line phone systems, screen calls, and direct inquiries appropriately
• Schedule appointments and manage calendar bookings using Google Workspace or Microsoft Office tools
• Perform data entry, filing, and maintain accurate records using QuickBooks or other office software
• Handle correspondence, including proofreading and editing documents for clarity and accuracy
• Support office management tasks such as organizing files, processing paperwork, and maintaining supplies
• Assist with bookkeeping tasks and basic bookkeeping functions as needed
• Provide administrative support to staff, including personal assistant duties if required
• Maintain professionalism with phone etiquette and customer support interactions

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience with QuickBooks or similar accounting software is preferred
• Strong organizational skills with the ability to multitask efficiently
• Excellent communication skills, both verbal and written; bilingual abilities are advantageous
• Office management experience or clerical background highly desirable
• Knowledge of multi-line phone systems and proper phone etiquette
• Capable of handling data entry accurately with good typing speed and attention to detail
• Familiarity with medical or dental receptionist duties is a plus
• Ability to manage calendar scheduling effectively and handle administrative tasks with professionalism
• Strong computer literacy, including familiarity with office equipment and software tools
• Excellent time management skills to prioritize tasks effectively

This position provides an engaging environment for individuals looking to leverage their administrative expertise while supporting a professional team dedicated to delivering outstanding service.

Job Type: Full-time

Pay: Up to $15.00 per hour

Experience:

• Medical receptionist: 1 year (Required)

Language:

• Bilingual (Required)

Work Location: In person