Front Desk Receptionist

Job Summary
MUST SPEAK SPANISH AND ENGLISH

We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors, clients, and team members. Your organizational skills and office management expertise will ensure smooth daily operations, creating a positive first impression and supporting efficient office functions. This paid position offers an exciting opportunity to develop your administrative skills in a dynamic environment.

Responsibilities

• Greet visitors and clients warmly, ensuring a professional and friendly atmosphere at all times
• Answer, screen, and direct incoming calls using multi-line phone systems with excellent phone etiquette
• Manage appointment scheduling and calendar coordination for staff and executives
• Handle data entry, filing, and document proofreading to maintain accurate records
• Support office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software
• Assist with clerical duties including typing correspondence, managing emails via Google Workspace or Microsoft Office, and supporting customer service inquiries
• Maintain a clean and organized reception area while ensuring all office procedures are followed efficiently

Requirements

• Proven experience in office management or administrative roles with strong clerical skills
• Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tools
• Prior experience working as a dental or medical receptionist is a plus; familiarity with healthcare or dental office procedures is advantageous
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Bilingual abilities are highly desirable to support diverse client needs
• Exceptional customer service skills with professional phone etiquette and interpersonal communication abilities
• Ability to handle confidential information discreetly and accurately proofread documents for clarity and correctness
• Personal assistant experience or experience managing calendars is beneficial
• Knowledge of bookkeeping practices using QuickBooks or similar software is preferred

Join us as our Front Desk Receptionist and become an integral part of a vibrant team dedicated to delivering outstanding service. Your enthusiasm, organizational talent, and commitment to excellence will help us create a welcoming environment for everyone who walks through our doors!

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Work Location: In person