Front Desk Receptionist/Office Assistant

Overview
We are seeking a dynamic and friendly Front Desk Receptionist/Office Assistant to join our vibrant team! This role is the heartbeat of our office, ensuring smooth daily operations, exceptional customer support, and efficient administrative management. If you thrive in a fast-paced environment, possess excellent organizational skills, and enjoy creating a welcoming atmosphere, this opportunity is perfect for you. You will be the first point of contact for visitors and callers, playing a vital role in maintaining an organized and professional office environment.

Duties

• Greet visitors warmly and professionally, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems with excellent phone etiquette, directing calls accurately and efficiently
• Handle incoming and outgoing correspondence, including emails, faxes, mail, and packages
• Maintain appointment calendars and assist with scheduling appointments and transportation.
• Perform data entry, filing, records request and insurance verification.
• Support office management tasks such as supply inventory, equipment maintenance, and record keeping
• Assist with basic bookkeeping using QuickBooks or similar accounting software to track expenses and invoices
• Provide exceptional customer service by addressing inquiries promptly and professionally
• Support administrative tasks including and supporting team members as needed

Requirements

• Proven experience in office administration or clerical roles, preferably within a setting
• Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Excellent organizational skills with the ability to multitask efficiently in a busy environment
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Experience with front desk operations, multi-line phone systems, and customer support is essential
• Demonstrated professionalism with strong phone etiquette and interpersonal skills
• Ability to manage time effectively while handling multiple responsibilities simultaneously
• Previous experience as a medical receptionist or personal assistant is advantageous but not required

Join us to be part of an energetic team committed to delivering outstanding service while supporting the daily functions of our office. We value proactive individuals who bring enthusiasm, organization, and professionalism every day!

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• Paid time off

Work Location: In person