Front Desk Staff

Job Overview
We are seeking an energetic and detail-oriented Front Desk Staff member to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and ensure smooth administrative workflows. Your enthusiasm and organizational skills will help create a positive environment for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management and clerical expertise while supporting daily operations with professionalism and a friendly attitude.

Duties

• Greet visitors, clients, and staff with a warm, professional demeanor, ensuring they feel welcomed and valued
• Answer multi-line phone systems promptly and courteously, directing calls efficiently to the appropriate departments or personnel
• Manage appointment scheduling and calendar coordination using tools like Google Workspace or Microsoft Office
• Perform data entry tasks accurately, including filing, record keeping, and updating databases such as QuickBooks or other office management software
• Handle incoming and outgoing mail, packages, and deliveries with attention to detail and timeliness
• Maintain a tidy and organized reception area, ensuring all office supplies are stocked and accessible
• Assist with clerical duties such as proofreading documents, managing correspondence, and supporting administrative projects as needed

Qualifications

• Proven experience in office management or administrative support roles with strong clerical skills
• Excellent customer service skills with the ability to handle inquiries professionally via phone or in person
• Proficiency in computer literacy including Microsoft Office (Word, Excel), Google Workspace (Gmail, Calendar), and data entry software
• Familiarity with multi-line phone systems and phone etiquette standards
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Experience with bookkeeping tools like QuickBooks or similar financial software is a plus
• Personal assistant or calendar management experience is advantageous for supporting executive schedules
• Demonstrated attention to detail through proofreading and accurate record-keeping

Join us as a Front Desk Staff member to be the friendly face that sets the tone for our organization! Your proactive approach will ensure seamless daily operations while delivering outstanding support to visitors and team members alike. This paid role is perfect for motivated individuals eager to grow their administrative expertise in a dynamic environment.

Pay: $17.00 - $19.25 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person