Front Office Coordinator

Job Summary
We are seeking an organized Front Office Coordinator. You will manage front desk operations, coordinate administrative tasks, and provide customer service to clients, and team members. Your communication skills will ensure the smooth functioning of daily office activities, creating a positive environment that supports our team’s success. This paid position offers an exciting opportunity to develop your office management skills while contributing to a supportive workplace.

Responsibilities

• Manage some incoming phone calls, handling calls efficiently and professionally using proper phone etiquette
• Handle incoming and outgoing correspondence, including emails, mail, and packages with accuracy and timeliness
• Maintain organized filing systems, data entry records, and manage various office duties.
• Support office management and general administrative support
• Utilize computer skills including Microsoft Office Suite (Word, Excel, Outlook) and Sage to prepare documents.
• Assist with bookkeeping tasks using Sage or similar accounting software as needed for billing or expense tracking.
• Provide customer support by addressing inquiries promptly and professionally via phone or email
• Ensure the office environment remains tidy and organized, including filing documents and managing office supplies

Qualifications

• Proven office experience with strong clerical skills.
• Excellent organizational skills with the ability to prioritize tasks effectively
• Proficiency in computer literacy including Microsoft Office (Word, Excel), and data entry tools
• Experience with phones and phone etiquette is essential
• Knowledge of bookkeeping software such as Sage / QuickBooks is advantageous
• Demonstrated customer service skills with a friendly attitude and professional demeanor
• Ability to handle confidential information discreetly while maintaining accuracy in record keeping
• Excellent time management skills with the ability to multitask efficiently.

Pay: From $22.50 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person