FT Executive Assistant for the President and Governing Board

JOB
Position Summary: The Executive Assistant for President and Governing Board is responsible for providing professional, advanced, diversified, and confidential executive-level administrative support to the President and the Governing Board.Essential Functions: As defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.Note: This job posting is open until filled with a priority consideration deadline of March 27, 2026. Applications are reviewed upon receipt. Cochise College requires a post-offer, pre-employment background screening of all employees.Marketing StatementCochise College serves the residents of Cochise County from two campuses and four centers throughout Southern Arizona with panoramic views of five different mountain ranges. The college has been recognized nationally for its cost, return on investment, and high success rate; providing over 90 general and technical education programs leading to a variety of workforce certificates and associate degrees. The college is accredited by the Higher Learning Commission and is a designated Hispanic-Serving Institution (HSI).CHECK OUT COCHISE COLLEGE HERE!2023 Fortune Ranks Sierra Vista Best Places to Live For FamiliesOur City: Best Place for Families to Live in U.S.About Cochise County – Explore Cochise

EXAMPLE OF DUTIES
Duties and Responsibilities: Within the scope of college policies and procedures, this position: Provides professional representation of the College President’s office, exercising sound judgment and discretion in responding to or initiating internal or external contacts, addressing issues independently without direct supervisionProgressively anticipates, analyzes, and meets the administrative demands of the President's office, multi-tasking to effectively handle a rapid pace of activity and frequently changing priorities; makes independent decisions regarding information to be forwarded to other staff members for action and/or follow-up on behalf of the President; directs internal and external inquiries to appropriate departments and/or staff members and ensure situations are resolvedContacts in person, by telephone, and via written correspondence various high level college constituents, including the Governing Board members, Foundation Board members, donors, legislators, business leaders, community leaders and college faculty and staff, maintaining complete confidentiality and anonymity of contacts when necessaryProvides high-level administrative support to the Governing Board members, including preparation of meeting agenda and packets; coordinates with human resources to ensure board packets are complete and without error; attends board meetings and records minutes.Manages President's and Governing Board’s budget and expenditures; processes purchase and travel requisitions, purchase orders, travel vouchers, invoices and expense reports, and tracks all documentation specific to the college’s policies for expense reimbursement; investigates vendor issues as needed and reconciles and files purchase card transactionsMaintains the President's calendar, managing the President's time for maximum productivity and efficiency; prioritizes matters requiring the President's attention; facilitates the communication of information and directives both up and down the College's chain of command; acts as primary contact for all matters related to the President's schedule and activitiesAssists in the creation of reports and memoranda in response to complex public relations and general issues; prepares supporting documentation on external issues or issues having a global impact on the college; collects and compiles statistical, financial and other informationAssists in maintaining content on the Governing Board and President’s web pagesPerforms other related duties as assignedGeneral Expectations: Employees are expected to accomplish assigned duties in an efficient, effective and competent manner and to strive for improvement and excellence in all work performed. Additionally, employees must understand the comprehensive role of the community college and cooperate and work harmoniously with students, faculty and staff, and the public. Employees will follow all college policies, rules, regulations and guidelines as they relate to this position.

SUPPLEMENTAL INFORMATION
Work Environment: Work is primarily performed under general supervision. Incumbent generally performs work in a typical office setting with appropriate climate controls. Travel and limited evening work is required. Physical Requirements: Essential functions of this position require: lifting, manual dexterity, ability to communicate.Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body; involves sitting majority of time; walking and standing are required only occasionally and all other sedentary criteria are metMental Application: Utilizes memory for details, verbal instructions, emotional stability, critical thinking, adaptability and creative problem-solving skills are importantReports To: President