FY26: Materials Management Supply Specialist, Department of Materials Management, 8hrs/12mos, Ad Closes 9/05/25

Summary Description:
Under general supervision, coordinates and monitors needs of staff and making adjustments as necessary to ensure that the office operates smoothly and efficiently. The work of the class involves all processes related to processing purchase orders for capital projects, helping buyers prepare formal bid requests from specifications and file documents, provide assistance in the opening of bids and entering bid data into computerized recording system, and preparing Board notices of awards. The work requires considerable contact with furniture/equipment vendors and operating staffs to coordinate deliveries, answer questions and resolve time sensitive problems. The work of the class also involves preparing formal board material twice a month using a preapproved format from specifications and file documents. Physical Demands: Positions require sustained operation of keyboard devices. Special Requirements: None

Knowledge Skills Abilities:
Considerable knowledge of general office procedures along with procurement processes. Working knowledge of business English and spelling. Ability to plan the work of a large volume procurement office with the capacity to maintain complex records and to prepare reports from such records. Ability to make decisions based upon experience, good judgment, and established departmental policies, procedures, and regulations. Ability to operate computer equipment with proficiency and good skill in the efficient operation of a word processor and spreadsheet applications. Good oral and written communications and human relations skills. Ability to edit bid specifications, to test materials and to evaluate and analyze vendor bids using database applications. Ability to express ideas well, orally and in writing. Ability to perform a wide range of office tasks quickly and efficiently. Ability to deal effectively with MCPS program users, school clients, and vendor representatives. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).

Education Training Experience:
Associates degree required. Bachelors degree preferred. Coursework in business administration, computer office software preferred. Experience in progressively responsible office, general clerical computerized work. Considerable progressively responsible secretarial work experience, (preferably with MCPS or other school systems) with school and central office experience desirable. Other combinations of applicable education, training, and experience, which provide the knowledge, skills, and abilities necessary to perform effectively in the position, may be considered.Certificate License:None