• Maintain vendor files and W-9 records.
• Review and verify vendor invoices for accuracy, appropriate approvals, and coding.
• Enter invoices into the accounting system.
• Match purchase orders and receipts to invoices for 3-way matching.
• Reconcile vendor statements and resolve any outstanding issues.
• Communicate with vendors regarding discrepancies, payment inquiries, and account updates.
• Ensure timely payments to vendors in accordance with agreed terms.
• Prepare and process check runs, ACH, and wire transfers.
• Ensure all payments are properly documented and recorded.
• Assist with month-end accruals and AP-related journal entries.
• Create Point of Sales and End of Day Flash reports with daily operations and financial activity.
• Assist with contractor timecards and communication
• Maintain confidentiality of financial and employee information
• Manage and respond to Accounts Payable email inbox.
• Adhere to internal controls and approval hierarchies.
• Ordering of name tags and other supplies as needed.
• Check and distribute mail.
• Collaborate with other departments to ensure accuracy of financial data
• Perform any other reasonable duties as required by management.

Required Experience and Education:

• Associate’s degree in Accounting, Finance, or related field
• 2+ years of accounts payable or general accounting experience.
• Familiarity with accounting software
• Proficiency in Excel and other Microsoft Office tools.

Required Knowledge, Skills and Abilities

• Understanding of accounting principles.
• Excellent attention to detail and accuracy.
• Analytical and problem-solving skills.
• Excellent organizational and time-management skills.
• Ability to work independently and meet deadlines.
• Excellent communication and customer service abilities.
• Ability to handle confidential information with integrity.
• Professional demeanor appropriate for a luxury environment.

Physical Demands

• Sitting for Prolonged periods (often 6–8 hours/day)
• Frequent use of hands and fingers to operate keyboard and office equipment.
• Extended mental concentration.
• Occasional walking or standing.
• Visual, Hearing and Verbal Communication requirements.

Work Environment

This job operates in an indoor office environment.

Work Schedule

Standard business hours with occasional extended hours during reporting periods.