GME Program Specialist

UPMC Medical Education (ME) is hiring a full-time GME Program Specialist to join their team in Pittsburgh, PA! In this role, you will work Monday-Friday from 8:00am-4:30pm. You will assist in a variety of ways to support UPMC ME including by serving as the Title IX Coordinator. This role will focus on

This role will begin 100% on-site in Oakland, PA but will move to be hybrid with about 50% of the time on-site once a candidate successfully completes an orientation period and business needs allow.

Purpose:
Under the direct supervision of the UPMC Medical Education (UPMC ME) Sponsoring Institution (SI) Leadership this position is responsible for the transitioning of the administrative support of residency and fellowship training programs during program support vacancies to comply with ACGME program support requirements. Provides training, guidance, and support to new program coordinators throughout the system. Ensure compliance with institutional policy and procedures, fulfilment of requirements outlined by the program's specific accrediting body, and guidance to UPMC ME SI leadership on areas of inconsistency in trainee oversight and experience.

Responsibilities:

• Provide support to the GME residents and fellows, Program Directors, and Program Professionals within UPMC Medical Education (ME) to provide guidance for resident and fellow remediation/probation discussion, PLOA/FMLA leave discussions, and investigation/responses to the trainee professional concern reporting line.
• Serve as UPMC ME Title IX coordinator including but not limited to: Coordinating efforts to comply with UPMC ME obligations under Title IX and Title IX regulations. Coordinate and participate in any investigation of complaints received pursuant to Title IX and the implementing regulations. Provide consultation and information regarding Title IX requirements to potential complainants. Receive formal grievances and implement next steps as outlined by UPMC ME and Human Resources. Monitor compliance of all requirements and actions specified in the grievance procedures. Maintain grievance and compliance records and files. Provide ongoing training, consultation, and information regarding Title IX requirements, grievance issues.
• Partner with the Program Directors to discuss the performance/behavioral concerns, formulate remediation/probation plans, and mediate the meeting between Program Director and trainee.
• Follow-up and one-on-one coaching with the individual resident or fellow may also be included.
• Meeting with all residents and fellows anticipating taking a leave during the training program to review impact to employment status, payroll, and program completion to build confidence within the residents and fellows that the answers/plan is complete and accurate.
• Provide a forum for residents and fellows to raise concerns confidentially and without fear of retaliation, by addressing concerns raised through the 1-844-GME-4DOC concern reporting line and online survey form.

• Retain comprehensive personnel/performance files (including confidential evaluations and counseling/probationary records) and completion portfolios for residents/fellows of the training program(s).

• Utilizes MedHub to ensure program compliance

• Assists in training all new program coordinators hired by individual hospitals/departments to support the UPMC Medical Education residency and fellowship programs.

• Participates in the UPMC ME Policy Task Force to review for issues in application within the variety of host hospitals and clinical departments.
• Meets with new program coordinator(s) quarterly to provide mentorship and ensure program compliance with UPMC ME guidelines.
• Supports UPMC ME Operations Team in processing documentation for newly hired residents and fellows.
• Partner with UPMC Human Resources, Legal Counsel and Resident and Fellow Assistance Program (RFAP) to elevate and navigate situations as needed.
• Lead Resident Adjustment Task Force to ensure all additional actions pertaining to contracts, payroll, licensure, etc. are addressed in a timely manner for training program adjustments.
• Performs other duties as assigned.
• Performs in accordance with system-wide competencies/behaviors.

• Bachelor's degree and three years previous experience supporting an accredited medical/podiatric/dental/pharmacy education training program required. Bachelor’s degree in a legal, education, human resources or related field preferred.
• The position requires knowledge of the policies and procedures of University of Pittsburgh Medical Center Medical Education (UPMC ME), University of Pittsburgh Physicians (UPP), the Accreditation Council for Graduate Medical Education (ACGME), the Electronic Residency Application Service (ERAS-AAMC), the National Resident Matching Program (NRMP), related specialty boards and other academic and governmental organizations.
• 2 years of experience within the following areas (or related areas) is preferred: human relations, personnel administration, investigations, domestic and sexual violence, victim services, trauma-informed counseling, prosecuting allegations of sexual misconduct and/or domestic violence, and/or diversity education.
• Must be able to initiate work and work independently on a variety of simultaneous projects.
• The position requires innovation to solve complex problems.
• The position requires excellent verbal and written communication skills, attention to detail, and forward planning.
• Must possess excellent interpersonal skills and a system-wide focus
• In-depth knowledge of the Title IX regulation and/or knowledge of GME program requirements preferred
• General knowledge of other federal and state non-discrimination laws preferred
  
  Licensure, Certifications, and Clearances:
  
• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran