Government Program Procurement & Sourcing Assistant

Government Program Procurement & Sourcing Support Assistant provides administrative and operational help for buying goods/services, ensuring compliance with laws, managing vendor records, processing purchase orders, tracking deliveries, handling documentation, supporting bid processes (RFPs/RFQs), and maintaining system data for efficient, cost-effective public procurement. This role requires strong organization, communication, and attention to detail, acting as a key liaison between internal departments, vendors, and procurement leadership to maintain transparency and fiscal responsibility.

Training is provided if the candidate demonstrates key attributes and qualities, such as a strong willingness and ability to learn, a solid foundation of core knowledge/skills, and a positive attitude.

Core Duties & Responsibilities

• Research and identify qualified suppliers for government required parts and material

• Request, receive, and track vendor’s quotes and lead times

• Maintain organized supplier pricing and lead-time record for internal use

• Prepare Purchase Orders and update purchasing and supplier data into MRP or tracking system

• Daily Search government bid sites and portals for new opportunities (DIBBS, SAM, NECO, Unison, State & Local Sites)

• Flag and route promising opportunities to the Program Administrator with RFQ, Part, and NSN numbers.

• Supports administrative onboarding of new Suppliers, OEM and manufactures approved by Waltron; compile, complete, and submit standard business documentation requested such as vendor application, W-9 Forms, State tax exemption letter, business license, EIN.

• Organize, and maintain supplier and OEM onboarding documentation within Waltron’s electronic document storage system. (Google Drive, INMASS)

• Establish, maintain and manage a comprehensive filing system for all government orders fulfilled or shipped by Walton.

• Ensure supplier records are complete, current, and properly labeled for future reference and audit support

Required Skills & Competencies

• Organizational and Administrative Skills: Establishing and managing comprehensive filing systems, maintaining organized supplier records, and processing official documentation (Purchase Orders, vendor forms).

• Attention to Detail: The ability to be accurate, thorough, and consistent when performing tasks

• Communication: Acting as a key liaison between internal departments, vendors, and leadership, and effectively requesting and tracking vendor quotes.

• System and Technical Proficiency: Using MRP or tracking systems for data updates and daily searching of government bid sites and portals (DIBBS, SAM, NECO, Unison).

• Willingness to Learn: Demonstrates a strong willingness and ability to learn, a solid foundation of core knowledge/skills, and a positive attitude.

Compensation and Benefits

The company offers a competitive compensation and benefits package. Relocation compensation is not available.

Contact

Please submit your resume and cover letter to careers@waltron.net, or by postal mail to Waltron Bull & Roberts, LLC, 25 Minneakoning Road, Suite 101, Flemington, NJ 08822. Telephone calls and personal visits will not be accepted, and may be disqualifying.

Job Type: Full-time

Pay: $41,600.00 - $47,840.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Why are you the most organized person you know?

Ability to Commute:

• Flemington, NJ (Required)

Work Location: In person