GRANTS AND CONTRACTS ANALYST II

The salary for this position is: $6,569 - $8,738 monthly.

Thurston County Public Health and Social Services (PHSS) is recruiting for a Grants & Contracts Analyst II for our Fiscal Division.

As a Grants & Contracts Analyst II, you will be part of a dynamic team, working to make a meaningful impact through strategic grant and contract management. In this pivotal role, you will be responsible for providing administrative and technical expertise to grant-related and contracts-for-service programs. You will ensure compliance with Federal, State, and County regulations, rules, policies, and procedures, as well as grant and contract specific terms and conditions. This position also provides grant and proposal development assistance to the department, as well as subrecipient and subcontract management. If you are a detail-oriented professional, ready to bring your grants and contracts expertise to a mission-driven environment, we would love to hear from you!

Essential functions may include, but are not limited to, the following:

• Research and identify potential funding opportunities in support of the department's goals, objectives, and long-range plan
• Assist program staff with completion and submission of grant applications, ensuring that required authorizations are obtained in accordance with County policies and procedures, and that funding agency submission requirements are met
• Serve as the department's principle grants liaison with internal and external stakeholders, and ensure compliance with Federal, State, and County grant and contracting regulations, rules, policies and procedures, as well as grant and contract specific terms and conditions
• Work with the County's Grants Manager, Internal Auditor, and the Financial Services division to ensure departmental compliance with Federal, State, and County auditing requirements, and advise of issues of non-compliance and staff training needs
• Maintain a grants and contracts tracking system, coordinating with department program and fiscal staff to ensure accurate and timely submission of required progress performance reports, financial reports, invoices, and other deliverables to funding agencies
• Maintain grant and contract files, and coordinate the retention of required program documents in accordance with auditing and records retention requirements
• Assist in the development of departmental grant and contract related policies and procedures
• Monitor grant-related procurement activity; advise program and fiscal staff on cost allowability and allocability
• Coordinate subaward/subcontract procurement with departmental program managers, Prosecuting Attorney's Office, Central Services, HR/Risk Management, and other County office/departments as necessary
• Monitor subrecipient/contractor suspension and debarment
• Coordinate with program management to conduct subrecipient/subcontractor risk assessments, develop appropriate risk monitoring plans and monitor performance, conducting financial and programmatic desk audits and site visits as necessary
• Ensure subrecipient/subcontractor compliance with Federal, State and County regulations, and pass-through grant/subcontract requirements; advises management of non-compliance and consults with County Grants Manager to develop corrective action plans and conduct necessary follow-up
• Monitor receipt of subrecipient/subcontractor invoices and deliverables, coordinating review and approval with program managers and prompt payment with departmental fiscal staff
• Monitor performance and outcomes of grant-related programs
• Coordinate, prepare, and participate in all required monitoring reviews and audits
• May be responsible for additional support such as analyzing and managing grant-funded programs by tracking effectiveness and sustainability; supporting program planning, budgeting, and performance measurement; oversee grant invoicing, financial reporting, and fiscal close-out; and assisting with staff training, development, and supervision
• Perform other work as required or assigned, including, but not limited to, a 24/7 response during public health emergency situations and disease outbreak investigations

WORKING CONDITIONS:

• Work Environment - Quiet office setting in Olympia, Washington
• Schedule - Monday – Friday, 8:00am – 5:00pm, with the potential option of alternative or compressed schedules and/or remote working
• Travel Requirements - Occasional travel may be required to attend meetings or trainings
Customer Interactions - Daily interactions with Thurston County staff and the public

WHO WE ARE:

Public Health and Social Services (PHSS) is Thurston County’s local health jurisdiction and human services department and is responsible for protecting the health and promoting the well-being of all people who live, work, and play in Thurston County. We value diversity and strive to foster a sense of belonging, honoring the unique experiences, cultures, skills, backgrounds, identities, and perspectives of our employees and community. As an agency actively working to address health equity, we aspire for everyone to have the opportunity to attain their highest level of health, regardless of their individual circumstances.

Thurston County values the diversity of the people it hires and serves. Inclusion to us means fostering a workplace in which individual differences are recognized, appreciated, and responded to in ways that fully develop and utilize each person’s talents and strengths. We are dedicated to recruiting and developing a talented workforce from various cultures, lifestyles, backgrounds, and perspectives who are committed to our vision and core values.

HAT WE OFFER OUR EMPLOYEES:

• Work-Life Balance: We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle.
• Plan For Your Future: As a member of our team, you will enjoy great employee benefits, including a retirement plan, pre-tax savings accounts, as well as comprehensive health care and dental/vision care for you and your family.
• Paid Leave: Full-time regular employees earn paid vacation in addition to paid holidays .
• Robust Training Program: Employees are encouraged to attend County paid training to help them further their career, learn new skill sets, and stay on top of emerging trends in our industry. We also encourage our staff to participate in professional organizations and attend conferences.
• Flexible Work Schedules: Some of the options that employees may take advantage of include alternative or compressed schedules and/or remote working.
• Deferred Compensation: The County offers 3 voluntary deferred compensation plans for employees who would like to set aside additional deferred tax dollars into a retirement savings plan.
• Flexible Spending Account (FSA ) : Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses with pre-tax dollars.
• Public Service Loan Forgiveness: This is a federal program which allows full-time public service employees who have made qualifying payments for certain loans, to get their student loans repaid. Public Service Loan Forgiveness Program

Why you’ll love it here: Thurston County is located between Seattle and Portland in Western Washington’s South Puget Sound Region. Perched in between the mountains and the ocean, the area boasts the perfect blend of year-round outdoor activities including boating, hiking, skiing, and more. The region is also home to the state capitol city of Olympia, known for its many restaurants, microbreweries, coffee shops, farmer’s markets, kids’ activities, history, and art events. Discover more about life in Thurston County at Experienceolympia.com .

Message to potential applicants: We understand that some potential applicants are less likely to apply for jobs unless they believe they meet every one of the functions or skills listed in a job description. We are most interested in finding the best candidate for the job, and we understand that may be someone who will learn some of these skills on the job. If you are interested in this position, and meet the minimum qualifications, we encourage you to go ahead and apply! Feel free to think about how you will bring your own set of skills to the role and tell us about the potential that you hold.

QUALIFICATIONS:

• Proficiency utilizing automated data systems and high level of competency in the use of Microsoft Office applications, including Word, Excel and Access.
• Other training and certifications may be required depending on specific job duties.
• Bachelor's Degree in Accounting, Finance, Business or Public Administration, Behavioral or Social Sciences or a related field.
• Five (5) years of experience in grants or contract administration, grant writing, accounting, procurement, contract administration, or a related field.
OR, Any combination of experience or education equivalent to seven (7) years of experience in grants or contract administration, or other professional program coordination or administration involving data development, collection and analysis.

DESIRED SKILLS:

• Certified Grants Management Specialist (CGMS) or similar professional certification
• Prior experience in governmental grants/grants writing, and/or contracts administration
• Knowledge of the Revised Code of Washington, the Washington Administrative Code, and the State of Washington Budgeting, Accounting and Reporting System (BARS)
• Familiarity with 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and related Compliance Supplements
• Familiarity with A-133 Audits of States, Non-Profits, and Local Organizations and related Compliance Supplements
• Familiarity with Generally Accepted Accounting Principles (GAAP)
• Knowledge of principles and methods of data collection, analysis, and evaluation
• Prior experience utilizing Oracle programs or other governmental ERP financial software system
• Ability to effectively communicate both orally and in writing
• Ability to analyze, research, and interpret grant/contract guidelines and requirements
• Ability to prioritize work, meet deadlines, and manage multiple projects simultaneously
• Ability to independently research and analyze information, and propose new programs and projects

Respect and Organizational Culture

• Create an environment where employees and partners can safely express needs or concerns and where employees can make and correct mistakes
• Effectively interact with sensitivity while working with persons from diverse cultural, socioeconomic, educational, racial, ethnic, and professional backgrounds, and persons of all ages, gender identities, sexual orientations, and lifestyles
• Thrive in a fast-paced, robust organization maintaining a positive work environment

Communication

• Serve the public in a timely, complete, accurate, and professional manner while ensuring that written and verbal communication is clearly understood by others
• Maintain cultural competency to support diverse perspectives in developing, implementing, and evaluating policies, programs, and services that affect the health of the community
• Strong oral communication for networking and interpersonal relationships
• Excellent written communication including the ability to craft correspondence, reports, and articles or web postings with minimal grammatical and syntax errors

Goal Setting and Accomplishment

• Use strategic thinking and planning for goal setting and evaluation
• Effectively plan, organize, and manage competing priorities and challenges under pressure
• Create a sense of mission by articulating and modeling confidentiality, professional values, and ethics with honesty and integrity
• Operate with a high degree of flexibility, initiative, attention to detail, and commitment
Delegate and use persuasion and negotiating skills for shared responsibility and acceptance of change

OTHER RELATED RECRUITMENT INFORMATION:

Questions about this recruitment? Please contact the hiring team at: PHSS_Hiring@co.thurston.wa.us or (360) 867-2569

This position is:

• Represented by a union
• Eligible for benefits
Eligible for overtime under the Fair Labor Standards Act (FLSA)

Items requested for consideration:

• Application
• Resume
• Letter of interest
• Please Note: The candidate selected for this position is required to show proof of the following immunizations by their agreed upon start date:
  • Measles/mumps/rubella (MMR)
  Tetanus, diphtheria, and pertussis (Tdap/TD)
  

Please note: Information in this announcement is subject to change without notice at any time during the length of the job advertisement.

THURSTON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Thurston County is committed to provide equal opportunity to all persons seeking or having access to its employment, services and activities, which is free from restriction based on race, sex, marital status, color, creed or religion, national origin, age, sexual orientation, including gender expression or identity, pregnancy, status as an honorably discharged veteran or military status, genetic information, or the presence of any sensory, mental or physical disability, unless based upon bona fide occupational qualifications. Applicants with disabilities who need accommodation with the application or selection process should contact Thurston County’s Human Resources, at (360) 786-5498. Those who are deaf, deaf-blind, hard of hearing or speech impaired may use the statewide relay system to reach Thurston County offices and departments to conduct their business telephonically. Relay users can simply dial 7-1-1 (or 1-800-833-6388) to connect with Washington Relay.