Grants Manager

Mission Driven, Community Focused About | Charles R. Drew University of Medicine and Science (cdrewu.edu)

Charles R. Drew University is located in the Watts-Willowbrook area of South Los Angeles and was founded in 1966 in the wake of the Watts uprising. CDU was founded to address inadequate medical care in the region and to provide equitable medical education opportunities for underrepresented students.

CDU is strongly invested in the local and regional community. The university leads multiple partnerships and programs to provide equitable healthcare resources in a variety of South Los Angeles neighborhoods.

Job Summary:

The Grants Manager will provide coordination for the Population Research Institute for Science and Medicine (PRISM) programs including the summer intensive six-day institute, webinar series, and extended mentoring programs (Scholars and Champions). This position will also assist with data collection and the preparation of annual progress reports and other deliverables for the project. PRISM is a research training and mentorship program for early career faculty conducted with support from the National Institute of General Medical Sciences. The goals of PRISM are to enhance the readiness of early career faculty to conduct community engaged biomedical research. PRISM offers programming that consists of an annual six-day intensive research training and mentorship program for early career faculty on topics such as NIH grant writing protocol and procedures and methods for engaging communities in research. Faculty participants are eligible to apply for ongoing research mentoring, and a series of webinars are also held throughout the year on research-related topics that are available to Institute participants and other faculty across the U.S. The Grants Manager will also support the Robert Wood Johnson Foundation’s Health Equity Research for Action (HERA) Coordinating Center. This position will support and advise the HERA Coordinating Center team and investigators funded through the center. Specifically, this staff member will coordinate the administrative and financial compliance of grant activities, including subaward agreements, reporting deadlines, and communication with funded HERA investigators. They will work closely with OSP, the Project Director, and Administrative Research Coordinator to ensure timely submission of progress and financial reports. This individual will also manage the preparation, submission, and maintenance of Institutional Review Board (IRB) protocols, amendments, and renewals. They will also provide support to ensure that research activities comply with all human subjects’ protections and regulatory requirements.

Essential Duties and Responsibilities:Attend regular weekly, bi-weekly, and monthly meetings with the PRISM and HERA teams.

• Ensure PRISM participants complete web-based, evaluation surveys to assess satisfaction with and the effectiveness of PRISM educational and mentorship components.
• Ensure PRIMS participants complete an annual survey to document research productivity
• Prepare table and narrative summaries of evaluation findings working in collaboration with the Data Manager and Administrative Research Coordinator and assist with the preparation of an annual evaluation plan progress report following the requirements outlined by the funder.
• Assist with the planning and coordination of PRISM research training and mentorship program components in collaboration with the leadership team. This includes document preparation and management, instructional design and maintenance of learning management platform, facilitation of communication, and other logistical needs among faculty mentors and institute participants, coordination of events, and tracking of program participation.
• Participate in debriefing meeting with the PRISM leadership team to provide feedback on the current program and offer suggestions for additional content for future programming.
• Participate in planning for and provide guidance on the HERA request for proposal processes and content.
• Serve on the application review team to assess applications for grant and human subjects’ compliance.
• Work with potential and funded HERA investigators to develop proposals that reflect key grant management components and human subjects’ protections.
• Work with CDU’s OSP and IRB teams to ensure HERA awards meet all required grant and human subjects’ protections requirements

Other Duties and Responsibilities:

• Administrative support as needed to facilitate Institute functions.
• Attend regular staff meetings within the unit.
• Attend meetings and events related to the RWJF HERA and broader CDU functions as needed.
• Attend training as appropriate to fulfill requirements, update job skills, and promote development.
• Represent PRISM and HERA in external meetings as needed.
• Perform other duties as assigned.

Qualifications/Requirements:

EDUCATION:

• Undergraduate degree in public health, psychology, anthropology, sociology or related field.

EXPERIENCE:

• Experience developing and implementing government and foundation grant proposals required.
• Knowledge of IRB protocols and practices, and responsible ethical research practices.
• Experience working with diverse research participants and investigators.
• Previous experience with faculty research mentorship or career development program preferred.

KNOWLEDGE/ABILITY/SKILLS:

• Demonstrated leadership and coordination skills.
• Candidate must demonstrate a thorough understanding of computer operations including site network, Windows, word processing (MS Word), Excel, and other University reporting systems.
• Instructional design knowledge and abilities and Canvas-specific skills are preferred
• Skills in the areas of hosting and facilitating Zoom-based webinars/meetings are necessary
• The individual must have excellent written, oral, and interpersonal skills; must be able to manage time effectively, prioritize tasks, and work some evenings and weekends to meet project deadlines.
• Candidate must be able to work in team settings, function well under pressure, handle multiple tasks concurrently, and remain professional at all times.
• Must be able to accept constructive criticism, prioritize workload, be professional, interact positively with others and possess a friendly and outgoing personality. Regular attendance required.

COMPLEXITY:

• The ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this position.

PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Occasional stooping. Frequent standing. Constant walking, sitting, climbing, reaching high/low levels, finger movement, feeling, speaking clearly, hearing conversationally, and seeing far and near.

WORK ENVIRONMENT:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Occasionally required to work in confined space.

MENTAL DEMANDS:

• The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Frequent work on a variety of unrelated tasks. Constant calculating interrupted work, work on a variety of interrelated tasks, and use of sustained concentration, reasoning, judgment, resourcefulness, analytical ability, and ingenuity.

Special Requirements:

• Ability to work effectively with a diverse community.
• As a health professions institution of higher education, Charles R. Drew University of Medicine and Science seeks to protect the health and safety of the University community. As a condition of enrollment and employment, students, faculty, and staff must comply with the current CDU COVID-19 requirements as described on the CDU COVID-19 webpage. Please visit the CDU Return to Campus website https://www.cdrewu.edu/covid-policy/ or email the Campus Nursing Office at nurseofficer@cdrewu.edu.

Compensation:

• $85,000.00

Position Status:

• Exempt, Full-time

Work Location:

• On-site

Conditional Employment:

The employment status of this position is classified as “Conditional.” Conditional employment means that the job exists contingent upon continued funding and limitations of restricted funds or, the duration of a specific program, project, grant, or contract. Since your salary is funded by: Health Equity Research for Action, End Date: July, 31, 2026, and Population Research Institute for Science and Medicine, End Date: August 31, 2026, your position is contingent upon the continued receipt of these funds. Continuation of your position is dependent, in part, upon funding availability. Furthermore, no work may be performed after the grant end date(s) unless you have received an extension in writing from a Dean, Division VP, or Human Resources.

EEO Statement: Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.

Fair Chance Statement: Charles R. Drew University of Medicine and Science will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local “Fair Chance” laws.

Experience

Required

• 2 - 3 years: Experience working with diverse research participants and investigators.
• 2 - 3 years: Knowledge of IRB protocols and practices, and responsible ethical research practices.
• 2 - 3 years: Experience developing and implementing government and foundation grant proposals required.

Skills

Required

• Microsoft Office

Behaviors

Preferred

• Leader: Inspires teammates to follow them
• Thought Provoking: Capable of making others think deeply on a subject
• Team Player: Works well as a member of a group
• Functional Expert: Considered a thought leader on a subject
• Innovative: Consistently introduces new ideas and demonstrates original thinking
• Enthusiastic: Shows intense and eager enjoyment and interest
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

Preferred

• Self-Starter: Inspired to perform without outside help
• Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
• Goal Completion: Inspired to perform well by the completion of tasks
• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
• Peer Recognition: Inspired to perform well by the praise of coworkers
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.