GRO Admin Officer

Do you want to love what you do at work? Do you want to make a difference, an impact, and transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?

If yes, then this is the job you are looking for , webook.com is Saudi’s #1 event ticketing and experience booking platform in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion in sales.

Role Overview

The GRO & Administration Specialist is responsible for managing government relations and providing administrative and office support to ensure smooth daily operations , The role combines compliance-focused government services with efficient office administration, vendor coordination, and facilities support.

Key Responsibilities:

• Manage employee visas, iqama issuance, renewals, transfers, work permits, profession changes, sponsorship transfers, and exit/re-entry visas.
• Handle government transactions through Absher, Muqeem, Qiwa, GOSI, HRSD, Chamber of Commerce, and other relevant platforms.
• Ensure timely renewal of company licenses, CR, municipality certificates, and regulatory documents.
• Maintain accurate employee government records, monitor expiration dates, and ensure compliance with Saudi labor and immigration laws.
• Oversee day-to-day office operations, facilities management, maintenance, and vendor coordination.
• Manage office supplies, procurement requests, and company assets.
• Support onboarding and offboarding, including access cards, equipment setup, and workspace preparation.
• Assist with internal events, meetings, and travel arrangements.
• Coordinate with Finance on petty cash, invoices, and admin-related expenses.
• Support cultural transformation and engagement initiatives.
• Develop recognition programs and contribute to a high-performance culture.
• Prepare reports on government transactions, renewals, compliance, and related costs.

Requirements

• Bachelor’s degree in Business, HR, or related field.
• Experience in government transactions, HR compliance, or office administration.
• Strong knowledge of Saudi labor and immigration laws.
• Knowledge and ability to liaise with embassies and government entities across multiple countries.
• Excellent organizational, multitasking, and communication skills.
• High integrity, discretion, and attention to detail.