Hawaii - Associate, Hotel Purchasing

JTB Hawaii Travel, LLC, (JHT) has evolved and expanded its operations, from an on-the-ground travel support services to inbound Japan travelers, to establishing itself as Hawaii's market leader in innovative entertainment and travel services. JTB Hawaii Travel continues to develop and integrate its expertise, experience and synergy in travel planning, destination promotion and event management as it seeks to further solidify its position as a full-fledged destination management company (DMC).

Dayforce-Hawaii-Associate-Hotel Purchasing [$17.00 - $22.50]

Primary Responsibilities: Under general direction, review, negotiate, coordinate, and establish all contracts with hotels, restaurants, and other business partners. Organize rates and conditions, and submit to relevant departments and Japan offices.

Percent Time Spent Essential Functions
40%
Vendor Negotiations

• Review, negotiate, and establish contracts for annual and seasonal current and future programs with hotels, restaurants, and all other business partners for various programs.
• Update and maintain contract information and tariff data in various computer systems, and distribute data to relevant departments and JTB companies for reference and publishing.

20%
Communication, Business Development

• Communicate with other department(s) and create a new workflow or procedures.
• Establish and maintain a viable communication network and good relationships with business partners. Create synergy with our vendors along with our counterparts in Japan.

20%
Department Budget - Monitor our room nights to ensure we are on track to reach target and take necessary actions to reach them.

20%
Consultant

• Consult planning staff to create better programs with applying your product knowledge.
• Compile relevant data for research and prepare information to be updated in JTB Hawaii homepage and other related systems.

Secondary Functions:

• Periodically meet with contract accounts to discuss rates, conditions, and/or problems; report problems to management.
• Periodically conduct site inspections, tastings, and FAM tours to maintain updated knowledge of supplier products.
• Assist other departments or sections during peak periods as required.
• Perform other duties as assigned.

Knowledge, Skills and Abilities:

• High school diploma.
• Possess at least one (1) year travel industry or office experience.
• Able to professionally and effectively communicate and negotiate with employees, business partners, and clients in English and Japanese via written and verbal communication methods.
• Able to work independently as well as cooperatively with others, employees, business partners, and customers in a professional and positive manner.
• Able to comprehend, analyze, and prepare contract documents.
• Possess knowledge of Hawaii’s tourism infrastructure, and Japanese tour characteristics, culture, and customs.
• Possess working knowledge and skills of basic computer systems and software, application programs, e-mail, such as Office 365, and standard office equipment, as well as basic mathematical skills
• Possess valid Hawaii driver’s license and clean driver history preferred.

Working Conditions:
Working Hours

• Normal business hours: up to 40 hours per week, 8:00 am - 5:00 pm, Monday - Friday, and weekends if deemed necessary.
• Overtime may be required with prior management approval.

Environmental Conditions:

• Subject to atmospheric conditions including: an air-conditioned office, large open room with approximately 200 employees and multiple computer consoles.
• Occasional travel to various locations outsider of the office where weather conditions may differ, including but not limited to noise, dust, pollution, fumes and vehicle exhaust.

Physical Demands

• Constant - sitting, walking, hearing, vision, eye-hand-foot coordination;
• Frequent - carrying less than 25 pounds;
• Occasional - pushing, pulling/lifting 25 pounds to 50 pounds, carrying 25-50 pounds, standing, running, stair climbing, bending, crawling, squatting, kneeling, stooping, climbing, forward reaching, side bending, overhead reach, grasping, handling, finger dexterity;
• Seldom - pulling/lifting/carrying more than 50 pounds

Mental Demands

• Occasional basic mathematical skills and knowledge. Able to use 10-key calculator.
• Able to constantly follow specific instructions and established procedures.
• Able to frequently use judgment, discretion, visualize, articulate and solve complex problems and concepts and make decisions based on available information.
• Able to occasionally handle stressful situations, effectively plan and organize duties to meet deadlines.
• Able to frequently handle multiple tasks simultaneously.
• Able to constantly work with concentration, accuracy and attention to detail.

Communications Demands

• Constant - talking and written communication to co-workers, customers and outside trade person/vendors, talking on the telephone, responding to written or verbal requests of co-workers and vendors, training/giving verbal instructions, receiving written and verbal instructions, writing/composing written language, reading;
• Seldom - visiting/working at different work sites.

***

To submit an application, click on the Apply button at the top of this page. JTB Hawaii Travel, LLC is a drug free workplace and an Equal Opportunity Employer.