Head of Admin & HR

Job Summary:

The HOD Admin & HR is responsible for overseeing and managing the administrative & HR operations of the organization. This role ensures that the office operates smoothly and efficiently by implementing and maintaining effective administrative policies, managing office supplies, supporting HR functions, and ensuring a productive work environment.

Key Responsibilities:

• Office Management:
• Oversee day-to-day office operations to ensure efficient functioning.
• Manage office supplies and ensure the office is well-stocked with necessary materials.
• Supervise office maintenance and ensure a clean, safe, and comfortable working environment.
• Ensure all equipment and systems (printers, computers, etc.) are in working order and liaise with vendors for repairs and maintenance.
• Administrative Support:
• Oversee administrative staff, including receptionists, secretaries, and clerks, ensuring optimal performance.
• Maintain accurate records, files, and documentation for company-wide processes.
• Develop, implement, and improve administrative systems and procedures as needed.
• Manage travel arrangements, schedules, and meetings for executives and other employees.
• HR Support:
• Assist the HR department with recruitment processes, employee onboarding, and staff records.
• Support the management of employee attendance, leave records, and other HR administrative tasks.
• Promote a healthy office culture by organizing team-building activities and ensuring staff morale.
• Budgeting & Reporting:
• Develop and manage the administration budget, ensuring cost-effective operations.
• Handle expense tracking, approvals, and reporting on administrative and office-related expenses.
• Provide periodic reports to senior management on office operations and improvements.
• Policy & Compliance:
• Ensure the implementation of company policies and procedures in line with legal and regulatory requirements.
• Manage contracts with service providers and ensure adherence to terms.
• Ensure compliance with health and safety regulations within the office environment.
• Communication & Coordination:
• Act as a liaison between departments to ensure smooth communication and coordination.
• Communicate changes in company policy, processes, and procedures to employees.
• Manage external relationships with vendors, service providers, and building management.
• Handling EOBI and SESSI, and others Government Officials

Qualifications:

• Bachelor’s/Masters degree in Business Administration, Management, or a related field.
• Proven experience (10+ years) in office management or administrative roles.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Familiarity with office management systems, procedures, and software (MS Office, ERP systems, etc.).
• Ability to handle sensitive and confidential information.
• Leadership skills with the ability to manage and motivate a team.

Key Skills:

• Strong attention to detail.
• Problem-solving and decision-making abilities.
• Time management and prioritization.
• Knowledge of HR practices is a plus.
• Ability to work under pressure and handle multiple tasks efficiently.

Job Type: Full-time

Pay: Up to Rs120,000.00 per month