HGU & Admin Material Coordinator

How will you CONTRIBUTE and GROW?

The HGU Purchasing and Administrative Coordinator will oversee procurement and budgeting processes for HGU, ensuring resource efficiency and compliance with financial regulations. Responsibilities include collaborating with departments to develop and implement Yearly Procurement and Capex Plans, issuing purchase requisitions, and coordinating with suppliers for timely deliveries. The role also involves preparing and maintaining budget files, tracking expenses, generating monthly consumption reports, managing invoices, ensuring accurate warehouse inventory records, and conducting internal audits. Additionally, the coordinator will handle vendor management, safety orientations, and vehicle maintenance scheduling, supporting operational efficiency and financial accountability.

HGU Purchasing

• Work with all HGU departments to gather technical specifications for the Yearly Procurement plan for budget approval.
• Coordinate with Procurement to obtain technical quotations and validation from end users.
• Issue purchase requisitions according to the procurement plan and follow up on execution as per budget.
• Manage procurement for Yanbu H2 pipeline as per plan.
• Follow up on Purchase Order placement and coordinate material delivery with suppliers.
• Gather required documents from suppliers and coordinate refinery gate pass issuance for material delivery.
• After physical receipt of materials, work with end users to check for technical deviations and coordinate corrections if needed.
• Prepare Change Order forms with necessary budget information for management approval.

HGU Capex Projects

• Work with department managers to prepare the annual Capex plan.
• Issue CAPEX purchase requisitions as per the approved plan.
• Provide necessary information such as quotations and TCO to the Finance department for approval.
• Coordinate with Finance to issue Fixed Asset cards and process CAPEX PRs post-approval.
• Prepare Job Completion Certificates and share with Ops Control and Finance for depreciation.
• Maintain a master file of all HGU Capex projects.

Budgeting

• Provide historical data for maintenance and safety, and prepare target budgets (RF1, RF2, RF3, RF4).
• Issue monthly expense reports to monitor budget deviations and impact on P&L.
• Book accruals as per end-user job requirements and track expenses for job completion.

Invoices Clearance (Finance Dept)

• Issue Goods Receival notes in Navision and share reports for payment clearance.
• Manage timely issuance of fixed annual agreement GRNs to avoid service interruptions.

Warehouse Management

• Maintain and update the Catalyst Master file and warehouse materials records.
• Coordinate catalyst changes and update depreciation records accordingly.
• Ensure timely updates of spare parts and materials in Navision and logs.
• Report monthly warehouse expenses and inventory movements to prevent P&L impact.
• Conduct internal warehouse audits and prepare warehouse lists with bin codes for annual audits.

HGU Administrative Work

• Coordinate external vendor services and document collection for visa processing.
• Conduct safety orientations for visitors and vendors.
• Issue monthly OT timesheets to HR.
• Schedule vehicle maintenance and work with GRO for vehicle access renewal.

_

Are you a MATCH?

Education: Supply Chain Management, Business Administration, or equivalent

Work experience: 3-5 years

Language: English

Our Differences make our Performance

At Air Liquide, we are committed to building a diverse and inclusive workplace that embraces the diversity of our employees, customers, patients, community stakeholders, and cultures worldwide.

We welcome applications from all qualified candidates, regardless of background. We believe diversity fosters innovation, individual and collective talent expression, and an engaging environment in a changing world.