Highway Fleet/Equipment and Production Manager

Job Summary

Essential Duties

Supervises, plans, schedules and assigns work to the maintenance shop employees; reviews employee call-ins and vacation requests, and schedules work accordingly, ensuring that appropriate staff members are scheduled according to their skills and needs of the department.

Develops policies and procedures for the operation of the vehicle maintenance shop to ensure efficiency, competitive cost of service and optimal staff productivity.

Prepares, presents and administers the central fleet budget in coordination with the Business Manager.

Instructs and trains subordinates and inspects on proper procedures and safety practices to be used in the repair, maintenance and testing of vehicles and equipment; inspects work during progress and upon completion; dispatches repair crews to disabled units.

Prepares annual evaluation of employees and recommends adjustments based on employee job performance; participates in the selection process.

Meets with Highway operations supervisors regarding flow of processed work; creates a list of priorities for units that need to be repaired to achieve tasks on all county and state road maintenance and construction jobs; prioritizes work on other county vehicles and equipment.

Determines parts that need to be replaced and the feasibility of repair versus new purchase; verifies part numbers for replacements and orders equipment; contacts retail and wholesale as well as salvage outlets for obsolete or discontinued part series.

Maintains records that reflect cost of repairs for each unit, date purchased, maintenance dates, mileage, and warranties; retains records on hazardous waste produced.
Schedules preventative maintenance on all equipment including small engines.

Develops and provides vehicle and equipment cost analysis information including purchase, replacement, and maintenance cost figures; and assists departments in utilizing this information for budget development purposes. Maintains adequate repair and preventative parts inventory to ensure productive and cost effective shop operation in keeping maintenance and construction equipment repair downtime to a minimum.

Ensures compliance of departmental policies and Local, State and Federal laws.

Monitors reported safety concerns, interacting with Risk Management.

Responsible for obtaining the proper licensing of all vehicles, including oversize/overweight permitting and vehicle certification.

Researches and develops vehicle and equipment specifications analyzing such items as safety standards, departmental and County needs, product availability, comparative costs, critical features and purchasing requirements. Writes specifications for new equipment to be purchased and participates in the entire decision-making process, including meetings with salespeople and vendors in regard to prospective machinery purchases and suggesting possible purchases.

Maintains County fueling system and infrastructure; researches and analyzes regulations and equipment options; recommends and implements required changes in procedures or replacement of equipment.

Maintains Department’s 2-way radio system/tower and infrastructure; researches and analyzes regulations and equipment options; recommends and implements required changes in procedures or replacement of equipment; assures compliance with federal laws and properly plans and prepares for budgeted future compliance.

Responsible for the repair and maintenance of Highway facilities and various storage buildings.

Implements and maintains detailed manual and automated recordkeeping systems including inventory use, time, materials, repair statistics and vehicle equipment inventory.

Develops and implements a cost-effective preventative maintenance program for County vehicles and equipment, including the County’s asphalt plant.

Works with the Operations Manager to coordinate and schedule all repairs and general maintenance of the Highway facilities and grounds.

Develops and maintains effective public and working relations with public officials, County departments, vendors, staff and general public.

Dispatches shop employees, outside of regular work hours, for work call-in during snow emergencies and hazardous weather conditions.

Performs related functions as required.

Minimum Qualifications Required

Education and Experience

• Associate degree or three years of college in diesel mechanics, mechanical engineering, or a related field.
• Seven (7) years of progressively responsible experience in fleet maintenance, repair, or equipment management.
• Two (2) years of supervisory experience required.
• Equivalent combinations of education and experience may be considered.

• State of Wisconsin Commercial Driver's License (CDL) Class “A” with Tanker and Hazardous Material Endorsement – Required
• Gas and Diesel Mechanic Certification – Required

Knowledge, Skills & Abilities

• Thorough knowledge of diesel and gasoline vehicle maintenance and diagnostics.
• Understanding of government procurement, budgeting, and recordkeeping systems.
• Knowledge of OSHA regulations, shop safety practices, and environmental compliance.
• Strong mechanical aptitude, including the ability to evaluate and repair hydraulics, transmissions, brakes, and drive systems.
• Proficient in developing and managing maintenance schedules and equipment replacement plans.
• Ability to research, interpret, and implement complex equipment specifications and technical manuals.
• Effective verbal and written communication skills.
• Skilled in personnel management, training, scheduling, and performance evaluation.
• Proficient in using digital recordkeeping and inventory management systems.
• Strong analytical and decision-making skills related to repair feasibility and budgeting.
• Ability to establish and maintain positive working relationships with staff, vendors, and the public.
• Willingness and ability to respond to emergencies outside of regular hours.

• Lifting up to 30 lbs. occasionally; frequent lifting/carrying up to 20 lbs.
• Intermittent standing, walking, and sitting.
• Frequent use of hands and feet for mechanical manipulation, grasping, and control operation.
• Occasional bending, climbing, twisting, squatting, and reaching.
• Ability to clearly communicate orally and distinguish sounds at varying volumes.
• Ability to tolerate exposure to noise, temperature extremes, weather elements, fumes, and mechanical hazards in shop or field environments.

Brown County is an E-Verify employer. Click the links below for more information.

https://www.browncountywi.gov/i/f/files/Human-Resources/E-Verify%20Participation%20Poster(1).pdf (Download PDF reader)

https://www.browncountywi.gov/i/f/files/Human-Resources/IER%20Right%20to%20Work%20Poster.pdf (Download PDF reader)