HOA Property Management Administrative Assistant

Job Overview
We are seeking a dynamic and detail-oriented HOA Property Management Administrative Assistant to join our team. This vital role supports the daily operations of our homeowner association management office, ensuring smooth communication, efficient record-keeping, and exceptional customer service. The ideal candidate is energetic, highly organized, and possesses strong office management skills, with the ability to handle multiple tasks simultaneously. Bilingual proficiency is a plus, as it enhances our ability to serve diverse community members effectively. This paid position offers an exciting opportunity to be an integral part of a vibrant community management team dedicated to maintaining high standards and fostering positive relationships.

Duties

• Manage front desk operations, greeting visitors and residents with professionalism and courtesy
• Answer and direct multi-line phone systems promptly, providing excellent customer support and information
• Maintain accurate records through data entry, filing, and document proofreading to ensure compliance and organization
• Coordinate calendar management for meetings, community events, and appointments using Microsoft Office and Google Workspace tools
• Assist with office management duties including supply inventory, mail handling, and general clerical support
• Support property management activities by maintaining resident databases, processing correspondence, and managing communication logs
• Provide bilingual support to residents and team members when necessary to facilitate clear communication
• Uphold professional phone etiquette and provide exceptional customer service at all times

Experience

• Previous office experience in property management or a related administrative role preferred
• Demonstrated clerical experience including data entry, filing, proofreading, and document organization
• Proficiency in computer literacy with strong skills in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with QuickBooks or similar bookkeeping software is highly desirable
• Experience managing multi-line phone systems and front desk operations in a fast-paced environment
• Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Bilingual abilities (e.g., English/Spanish) are advantageous for supporting diverse community members
• Personal assistant or administrative support experience that highlights calendar management and customer service skills

Join us in creating a welcoming environment where residents feel valued and supported! This role offers an engaging work atmosphere where your organizational talents will shine while contributing to the well-being of our community.

Pay: $21.00 - $25.00 per hour

Work Location: In person