House Manager and Family Assistant

House Manager and Family Assistant

Location: Sebastopol, CA 95472

Employment Type: Part-time 20-25 hours per week

Schedule: Monday through Friday 8am-12pm with flexibility for occasional weekend support as needed/during travel.

Compensation: $45-$55/hour, based on experience

Start Date: ASAP

Requirements

• Maintain a smoke-free and fragrance free environment
• Reliable transportation
• Willingness to sign a Non-Disclosure Agreement (NDA)
• Must be authorized to work in the United States

About Our Family

We are a professional, entrepreneurial family living on a beautiful 4-acre property in Sebastopol that includes both a primary residence and a fully equipped guest house. Between busy work schedules, managing our property, supporting our children's full school and activity schedules, and frequent travel, we have reached a stage where we are ready to entrust the day-to-day oversight of our property to a dedicated professional.

While we have an established housekeeper supporting the cleaning and maintenance of our primary residence, we are seeking a seasoned House Manager to oversee the bigger picture. This role is focused on creating structure, accountability, and seamless execution across all aspects of the property, including vendor management, maintenance, projects, scheduling, and ongoing operational needs.

We are naturally private and value professionalism, discretion, healthy boundaries, and clear communication. Our property includes multiple structures, animals, vendors, seasonal projects, and ongoing maintenance. The ideal candidate genuinely enjoys bringing order to complexity, creating efficient systems, and ensuring everything behind the scenes runs smoothly.

Ultimately, we hope to find a long-term partner who provides peace of mind by managing the many moving parts of our home and property with care, consistency, and professionalism—allowing our family to focus on work, travel, and time together, knowing everything is thoughtfully handled.

Who You Are

You are a seasoned Property Manager, or House Manager who thrives in environments where trust, ownership, and autonomy are valued. Highly organized and naturally proactive, you create order, structure, and efficiency behind the scenes. You anticipate needs, identify solutions, and take thoughtful action without requiring constant direction. You are equally comfortable coordinating vendors, overseeing property projects, managing household operations, and supporting healthy meal preparation that aligns with a busy family's lifestyle.

You bring a calm, professional presence and understand how to work respectfully within a private household. Discretion, sound judgment, and clear communication are second nature to you. You maintain healthy boundaries, keep the family appropriately informed, and confidently manage responsibilities with a high degree of independence and accountability.

Most importantly, you take pride in creating seamless operations and ensuring details are handled with consistency and care. You are solutions-oriented, action-focused, and known for exceptional follow-through. Rather than simply completing tasks, you build sustainable systems that create ease, efficiency, and peace of mind for the families you support.

Key Qualities

• Experience in Property Management, House Management, or similar household operations experience preferred
• Highly self-motivated with a strong sense of ownership and accountability
• Exceptional organizational skills and attention to detail
• Proactive and resourceful; anticipates needs and solves problems independently
• Strong project management and vendor management experience
• Excellent communicator who is professional, direct, and responsive
• Trustworthy and experienced handling confidential information with discretion
• Demonstrated ability to create and maintain effective household systems and processes
• Exceptional follow-through and commitment to execution
• Comfortable supporting healthy, family-friendly meal preparation and kitchen organization
• Calm, steady, solutions-oriented mindset with excellent judgment
• Reliable, punctual, and interested in a long-term partnership
• Comfortable working around animals, outdoor property environments, and seasonal projects
• Values professionalism, healthy boundaries, and supporting a private family with integrity

Key Responsibilities:

Household Organization & Maintenance: Both Primary and Guest House

• Create and maintain household organization systems throughout the property, including the guest house
• Perform daily resets and prepare the home for cleaning staff
• Light tidying in high-traffic areas including the guest house and common areas of the main home (dishes, surfaces, vacuuming)
• Manage seasonal swaps for clothing, bedding, and decor
• Coordinate and drop off donations on an ongoing basis as the family cycles through items
• Assist with packing and unpacking for family travel
• Indoor plant care
• Change batteries, light bulbs, and smoke detectors, with particular attention to the guest house

Vendor & Property Management

• Oversee and manage the 4-acre property, including animal care (sheep, chickens, and indoor cat) when the family is away
• Schedule and coordinate vendors for weekly property maintenance:well, septic, landscaping, and other property needs
• Serve as the primary point of contact for vendors and service providers on behalf of the family
• Ability to support effective outsourcing of new vendors as needed (cleaners, other household support)
• Seasonal property maintenance
• Take out trash bins/bring them back when needed
• Manage outdoor spaces (quick sweep of the backyard, reset spaces and outdoor furniture)
• Daily property walkthrough

Inventory & Errands

• Manage household inventory and coordinate errands as needed
• Handle mail and household tasks when the family is traveling
• Breakdown boxes

Deep Cleaning & Special Projects

• Refresh entryways, mudroom, and garage areas
• Clean and maintain humidifiers and air purifiers
• Support event, holiday, and guest preparation; assist with children's birthday parties

Meal Planning & Prep

• Align with family meal plans and preferences: Prep healthy meals and snacks, batch cook meals 3-4x a week based on recipe guidance
• Organize, store, label food for weekly needs
• Prep kids school lunches during school season
• Grocery shopping: follow dietary preferences of all organic food
• Kitchen clean-up and maintenance

Laundry & Linen Care

• Wash, fold, organize laundry
• Ironing, steaming and special garment care
• Linen, bedding, towel rotation
• Keep laundry areas tidy and well-stocked with supplies

Family Support & Child Assistance

• Occasional Pick-ups and drop-offs
• Light supervision and back-up childcare
• Prep backpacks, clothing, snacks
• Kid-related errands

Pet Care

• Support any vet or grooming scheduling
• Maintain cats auto-feeder (wash & clean)

Vehicle Management

• Schedule mobile vehicle cleaning
• Weekly tidying of the car

Administrative & Personal Assistant Support

• Occasional travel planning and logistics
• Calendar management (including family household schedules)
• Event and appointment coordination

How to Apply

Please submit a short intro letter telling us a bit about your background and why this role is a great fit, along with an updated resume and 3 professional references with contact information. Please note that this role requires a background check.

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