House Manager & Family Assistant (with Meal Prep Support)

Job Title: House Manager & Family Assistant (with Meal Prep Support)

Location: Summit, NJ 07901

Employment Type: Part-time (20-25 hours/week)

Schedule: Monday–Thursday, 11:00 AM – 6:00 PM (flexible start time)

Compensation: $30–35/hour

Start Date: ASAP

Requirements:

• Maintain a smoke-free environment
• Up-to-date vaccinations
• Must be comfortable with dogs
• Reliable transportation required (mileage reimbursement provided)

About Our Family:

We are an active, fun-loving family of four, with two children (ages 15 & 18) where each member brings their own energy, priorities, and responsibilities, creating a lively and fulfilling home. Both parents have demanding work schedules, which often require juggling multiple tasks at once, from work commitments to family activities and trying to stay on top of all the household responsibilities. Despite our full schedules, we prioritize creating a warm, welcoming home where everyone can feel comfortable, supported, and connected. We are looking for someone to help ensure that the household continues to run smoothly while allowing us to focus on spending more meaningful time together as a family.

Our household is built on clear communication, flexibility, and a shared sense of responsibility. We value family time and want to make sure we can focus on the things that matter most, spending quality time together, without the stress of managing daily tasks.

Our children are involved in various extracurricular activities that require occasional local drop-offs and pick-ups.

We have a beloved 25-lb Goldendoodle who enjoys regular walks and time spent at home with the family. As a pet-friendly household, we value the companionship pets provide, but we also need someone who can ensure our dog's care, including regular walks and basic pet care.

We are looking for a positive, upbeat individual who is not just a caregiver but a true partner who will integrate into our family's rhythm and become an important part of our day-to-day lives. We want someone who will be proactive, reliable, and able to take initiative when needed, while also maintaining organization and a sense of calm in our busy home. We're excited to have this person to join our family and help keep everything running smoothly.

Who You Are / What We're Looking For:

We are looking for a warm, positive, and reliable individual who brings a calm and organized presence to our home. You thrive in a busy environment and take pride in staying ahead of the household needs. Meal prep is one of our top priorities, so we are seeking someone who truly enjoys cooking healthy, home-cooked meals and is comfortable preparing meals several times a week. You will be responsible for shopping for groceries and making meals based on the family's preferences, ensuring the kitchen stays organized and meals are ready for the family to enjoy together.

You are someone who works independently with initiative and a can-do attitude, always ready to lend a hand where needed and approach tasks with care and attention. We value clear and thoughtful communication, and you'll be comfortable coordinating a variety of household tasks, from child-related duties to pet care, all while maintaining a positive and proactive attitude.

We're seeking a long-term partner who will integrate smoothly into our family dynamic, bringing energy, trust, and reliability to every part of the role. If you're someone who enjoys contributing to a household in a meaningful way, we'd love for you to be part of our team and help make our home a place where everyone feels supported and cared for.

Key Responsibilities:

Household Management & Organization

• Maintain household organization systems (closets, storage, pantry, toys)
• Reset and tidy rooms daily; maintain overall neatness, ensure hope is prepped for cleaning services
• Oversee household schedules and calendars
• Conduct seasonal swaps (holiday décor)
• Prepare for family events, holidays, and guest stays on occasion
• Prepare and coordinate donation drop offs and pick ups
• Support packing/unpacking for travel or seasonal transitions
• Supervise or coordinate with service providers/vendors (e.g., weekly cleaning service, handymen, dry cleaners, landscapers)
• Load/unload dishwasher, wipe surfaces, vacuum high traffic areas

Meal Planning & Preparation

• Cook dinner 3-4 nights a week based on provided family preferences
• Batch cook items for other meals/weekends
• Plan and prep healthy meals/snacks for after school
• Shop for groceries and meal-related items
• Clean kitchen post-prep and manage kitchen tidiness

Inventory Management & Errands

• Track and restock pantry, fridge, toiletries, household supplies
• Create and manage running household supply lists
• Coordinate and manage household orders (Amazon, Costco, Target, etc.)
• Run errands: grocery shopping, returns, gift shopping

Laundry & Linen Care

• Wash, dry, fold, and organize family laundry (e.g., kids' clothing, bedding, towels)
• Iron, steam, and prepare items as needed (e.g. sheets)
• Manage linens: rotate bedding, refresh towels, restock essentials
• Handle special care for delicates (hang dry as needed)
• Keep laundry areas tidy and well-stocked with supplies

Pet Care

• Take the dog for a 20-minute walk once a day.
• Manage pet care appointments (vet, grooming) and keep pet supplies stocked

Vehicle Management

• Schedule and oversee maintenance, oil changes, and inspections

Vendor & Property Oversight

• Schedule and supervise service providers (cleaners, contractors, landscapers)
• Oversee outdoor spaces and seasonal maintenance needs
• Oversee property-specific systems (e.g., HVAC, chimney maintenance, window cleaning)
• Serve as primary contact for vendors or guests

Family Support & Child Assistance

• Assist with school/activity pick-ups or drop-offs
• Help with child-related laundry or errands
• Support for extended family members as needed (e.g. running errands, deliveries, occasional rides to airport)

Deep Cleaning & Special Projects

• Participate in occasional ad-hoc organizational tasks or other special projects as needed
• Clean humidifiers, washing machines, and air purifiers monthly
• Help with planning of special family events and holidays
• Place and confirm catering orders

Administrative & Personal Assistant Support

• Help with travel planning, scheduling, and logistics
• Manage family calendars and reminders
• Handle basic budgeting or receipt tracking
• Assist with coordination of events, appointments, and guest prep

How to Apply

Please submit:

• A brief introductory letter explaining why you'd be a great fit for this position.
• Your updated resume.
• Three professional references with contact information.

This role requires a background check.

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