HR & Admin Executive

Human Resources Responsibilities

• Coordinate end-to-end recruitment activities including sourcing support, pre-screening, interview scheduling, candidate communication, and onboarding formalities to ensure a positive candidate experience.
• Maintain accurate employee records in HRMS, track probation confirmations, and issue HR documentation and letters in compliance with company policies.
• Plan and execute employee engagement initiatives, including Rewards & Recognition programs.
• Coordinate training programs, employee surveys, and post-training feedback collection.
• Share HR data with compliance partners and support internal/external audits while ensuring data confidentiality and data protection.
• Liaise with external vendors for recruitment agencies, background verification, bank account opening, insurance, benefits administration, and other HR services.

Office Administration & Facilities

• Manage front desk operations including welcoming guests, handling board line calls, and maintaining emergency contact lists.
• Oversee day-to-day office administration including courier management, banking errands, photocopying, scanning, filing, and statutory/QMS notices.
• Supervise housekeeping operations, including monthly reviews with the housekeeping supervisor and feedback management.
• Manage office infrastructure and equipment, including tracking and renewing Annual Maintenance Contracts (AMCs) for office assets (e.g., pantry equipment, appliances, safety equipment).
• Maintain inventory of office supplies, stationery, housekeeping items, and cafeteria supplies; raise purchase orders as required.
• Handle office keys, record room/store management, and updating common-area displays such as the Wall of Fame.
• Coordinate visitor management for outstation colleagues, including hotel bookings, transport, meals, and reservations.
• Arrange catering and logistics for internal events and meetings.
• Coordinate printing and branding requirements such as visiting cards.
• Maintain vendor and property management contacts for current operations and future lease requirements.

Travel, Transport & Logistics

• Coordinate flight bookings with the travel desk and support travel logistics.
• Maintain drop rosters and liaise with transport vendors.
• Track foreign currency issued for onsite visits and reconcile records.
• Monitor and track utility bills (electricity, phone, internet) and related payments or recoveries.

Finance, Records & MIS

• Maintain invoices, vouchers, petty cash, and supporting documentation.
• Prepare MIS reports related to office budgets, expenses, and administrative spends.

What We’re Looking For:

• 1–3 years of HR generalist and Admin experience in India
• Understanding of HR operations and compliance basics
• Experience managing recruitment processes, including interviews
• Excellent coordination, communication, and documentation skills
• Self-motivated, detail-oriented, and able to manage multiple priorities
• Proficient in Excel and regular MS office applications

Personal Attributes:

• Proactive and adaptable
• Strong communicator and team player
• Organised and efficient
• Discreet and trustworthy when handling sensitive information
• Problem-solver with a continuous improvement mindset

Job Types: Full-time, Permanent

Pay: ₹10,637.91 - ₹60,000.00 per month

Benefits:

• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person