HR & Admin Executive

Company Description

Right Choice Group (RCG), established in 2007 in Abu Dhabi, UAE, is a trusted partner serving the Oil & Gas, Petrochemical, Power, Marine, Infrastructure, and Industrial sectors. With three companies under its umbrella in Abu Dhabi and Dubai, RCG offers a comprehensive range of specialized products, including refrigeration packages, compressors, pumps, valves, and industrial equipment. Representing over 61 of the largest and most reputable companies in their respective business sectors, RCG is committed to providing innovative solutions to industrial challenges. Its highly competent team prioritizes customer satisfaction through engineering consultancy and specialized maintenance services. Visit www.rcg.ae for more information.

Roles & Responsibilities – HR & Admin Executive

Job Purpose

To manage front office operations, provide administrative and HR support, and ensure smooth coordination across administrative, HR, and operational functions. The role serves as the first point of contact for visitors, clients, and employees while supporting daily organizational operations. The role also ensures timely tracking, reminding, and initiating the renewal of company documents and compliance requirements.

Key Accountabilities and Responsibilities

1. Front Office Management

• Welcome and assist visitors, clients, and guests professionally.
• Handle reception calls and manage incoming emails and correspondence.
• Receive and send couriers and maintain a professional reception area.
• Prepare welcome messages for guests and schedule appointments/meetings for staff and management.

2. Administrative Support

• Prepare the attendance register daily and submit it for review at the end of the month.
• Manage office stationery and consumables ordering.
• Organize safety trainings and maintain records.
• Coordinate tender packing and other office administrative tasks as assigned by managers.
• Manage IT maintenance coordination with the management.
• Maintain folders on the server with all relevant documents.

3. Documentation & Compliance

• Document control and file management for HR and administrative records.
• Track expiry dates of company documents (trade license, chamber certificates, Tawteeq, etc.), send reminders, and initiate timely renewals.
• Assist in visa processing, travel insurance coordination, and related documentation.
• Coordinate with the PRO for complete visa processing.
• Manage degree attestation coordination.
• Maintain time sheets for employees on-site.
• Coordinate medical insurance for employees.
• Assist with LOA for ADNOC onsite requirements.

4. Additional Responsibilities

• Perform other admin, HR, or operational tasks assigned by managers as needed.
• Ensure compliance with office protocols, administrative policies, and HR procedures.
• Maintain a professional demeanor and provide support to ensure smooth daily operations.

Job Requirements

Minimum Qualifications and Experience:

• Bachelor’s Degree in Business Administration, Management, HR, or related field preferred.
• 2–4 years of experience in front office, administrative, or HR support roles.
• Familiarity with office administration, document management, and basic HR processes.
• Proficiency in MS Office (Word, Excel, Outlook).

Key Skills and Competencies:

• Detail-oriented, proactive, and organized.
• Strong sense of responsibility and ownership.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Adaptable and flexible to dynamic work requirements.
• Ability to work independently and as part of a team.
• Professional demeanor and customer service orientation.

Additional Requirements:

• Good command of English (verbal and written).
• UAE experience preferred (if applicable).
• Willingness to work flexible hours if required.

Pay: AED3,000.00 - AED4,000.00 per month

Work Location: In person