HR Administration Executive

Key Responsibilities

HR Administration & Employee Records

• Oversee and maintain accurate and up-to-date human resources databases and employee records - both digital and physical , as required.
• Ensure compliance with legal and company documentation standards.
• Independently manage onboarding processes, entering and updating employee data in the HRMS or Microsoft Suite.
• Manage all personnel files with strict confidentiality and structure.

Leave & Attendance Management

• Administer all types of employee leave (annual, sick, business, emergency, etc.) and ensure proper documentation and policy adherence.
• Maintain and audit attendance records; generate reports and letters as needed.
• Proactively identify and resolve discrepancies related to time and attendance.

Payroll & Insurance Coordination

• Ensure timely and accurate processing of payroll-related data in line with company policies.
• Manage insurance-related matters, including employee enrollments, claims, reimbursements, and renewals.
• Liaise with insurance providers and internal stakeholders to resolve issues efficiently.

Compliance & Systems Management

• Monitor HR systems to ensure smooth operations and effectiveness
• Conduct periodic checks and audits to maintain data accuracy and policy compliance.
• Stay updated with HR best practices and recommend process improvements where necessary.

Employee Relations & Support

• Serve as a primary point of contact for employee queries related to HR policies, benefits, and procedures.
• Foster positive and professional working relationships across departments.
• Assist in conflict resolution, disciplinary actions, and other employee relations matters when needed.

General HR Support

• Prepare HR-related correspondence, reports, and documentation upon request
• Represent the HR department in cross-functional projects and meetings, as required.
• Execute special projects and assignments as delegated by senior management.

Qualifications and Experience:

• Bachelor degree in Human Resource Management.
• Minimum 5 years of experience as an HR Executive.
• Strong understanding of UAE Labor law.
• Proficiency in HRMS Platforms and Microsoft Office Suite i.e. Word, Excel.
• Good knowledge of labor legislation (particularly employment contracts, employee leaves and insurance).

Skills required:

• Excellent written and oral and communication skills.
• Excellent knowledge of Microsoft Office package with the ability to learn new software applications.
• Good interpersonal skills and a positive attitude to dealing with people.
• Ability to use own initiative and pay close attention to detail.
• Excellent organizational skills and discretion with confidential information.
• Ability to cope with competing demands, to prioritize tasks and to meet deadlines.
• Capable of working independently and as part of the team.
• Dependable, responsible, and self-motivated.

Job Type: Full-time

Application Question(s):

• Do you have strong knowledge about UAE labor laws?
• What is your salary expectation?

Experience:

• HR : 4 years (Preferred)