HR Administrative Assist

Minimum Requirements Skills and Knowledge

• High School diploma required; equivalent work experience of five or more years; college degree preferred.
• Must be able to interact and communicate with individuals at all levels of the organization. In addition, able to demonstrate poise, tactfulness, and diplomacy, and have a high level of interpersonal skills in order to handle sensitive and confidential situations.
• Strong knowledge of Human Resources laws and regulations
• Experience with Microsoft Office (Word, Excel, and PowerPoint)
• Consistency with meeting deadlines
• Ability to work with a diverse group of people
• Strong team player, capable of performing in a fast-paced, deadline-driven environment.
• Acceptable competency in oral and written communication.
• Ability to independently carry out tasks and commitments with limited supervision.
• Able to work in a fast-paced environment with shifting priorities.

Essential Responsibilities and Duties:

• Answers and directs departmental phone calls.
• Assists with recruiting tasks such as scheduling interviews and following up with candidates.
• Processes required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.
• Assist with new hire orientation.
• Processes and administers all leave-of-absence requests and disability paperwork: medical, personal, disability and FMLA.
• Oversee maintenance of employee benefits files and update employee records in UKG.
• Administers health and welfare plans, including enrollments, changes and terminations.
• Processes required documents through payroll/Finance and insurance providers to ensure accurate record-keeping and proper deductions.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Complete Requests for Verification of Employment for different agencies.
• Process and verify documentation for students, volunteers, and/or contractors to ensure compliance before beginning their rotation or services.
• Maintain confidentiality of all personnel and payroll information.
• Other duties deemed appropriate and at times selected by the Chief Human Resources Officer.

Physical Requirements

• Prolonged periods of sitting at a desk and writing on a computer.
• Requirements include lifting and carrying objects weighing 5-20 pounds on average.
• Occasional standing and walking.