HR Administrative Assistant

HR Administrative Assist Job Category: Office and Administrative Support

Requisition Number: HRADM001098 Full-Time Hybrid Springfield, MA 01103,

USA Job Details Description Minimum Requirements Skills And Knowledge

High School diploma required; equivalent work experience of five or more

years; college degree preferred. Must be able to interact and

communicate with individuals at all levels of the organization. In

addition, able to demonstrate poise, tactfulness, and diplomacy, and

have a high level of interpersonal skills in order to handle sensitive

and confidential situations. Strong knowledge of Human Resources laws

and regulations Experience with Microsoft Office (Word, Excel, and

PowerPoint) Consistency with meeting deadlines Ability to work with a

diverse group of people Strong team player, capable of performing in a

fast-paced, deadline-driven environment. Acceptable competency in oral

and written communication. Ability to independently carry out tasks and

commitments with limited supervision. Able to work in a fast-paced

Environment With Shifting Priorities. Essential Responsibilities And

Duties: Answers and directs departmental phone calls. Assists with

recruiting tasks such as scheduling interviews and following up with

candidates. Processes required paperwork for employee transfers, changes

in job classification, salary increases, and other related employment

matters. Assist with new hire orientation. Processes and administers all

leave-of-absence requests and disability paperwork: medical, personal,

disability and FMLA. Oversee maintenance of employee benefits files and

update employee records in UKG. Administers health and welfare plans,

including enrollments, changes and terminations. Processes required

documents through payroll/Finance and insurance providers to ensure

accurate record-keeping and proper deductions. Maintains compliance with

federal, state, and local employment laws and regulations, and

recommended best practices; reviews policies and practices to maintain

compliance. Complete Requests for Verification of Employment for

different agencies. Process and verify documentation for students,

volunteers, and/or contractors to ensure compliance before beginning

their rotation or services. Maintain confidentiality of all personnel

and payroll information. Other duties deemed appropriate and at times

selected by the Chief Human Resources Officer. Physical Requirements

Prolonged periods of sitting at a desk and writing on a computer.

Requirements include lifting and carrying objects weighing 5-20 pounds

on average. Occasional standing and walking.