Admin Assistant - Director of Human Resources

Admin Assistant - Director of Human Resources

The Administrative Assistant to the HR Director provides high-level administrative and organizational support to ensure the smooth operation of the Human Resources office. This role is responsible for managing daily administrative tasks, coordinating HR communications, supporting employee engagement initiatives, and maintaining confidentiality in handling sensitive information. The role requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic hospitality environment.

What will I be doing?

The Administrative Assistant to the HR Director provides high-level administrative and organizational support to ensure the smooth operation of the Human Resources office. This role is responsible for managing daily administrative tasks, coordinating HR communications, supporting employee engagement initiatives, and maintaining confidentiality in handling sensitive information. The role requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic hospitality environment:

• Manage the HR Director’s calendar, appointments, and travel arrangements.
• Prepare correspondence, reports, and presentations as required.
• Handle confidential information with discretion.
• Assist with recruitment logistics (scheduling interviews, coordinating candidate communication, preparing interview materials).
• Support onboarding processes, including preparing employee files, welcome kits, and orientation schedules.
• Maintain and update HR databases, personnel records, and filing systems.
• Assist in organizing employee events, recognition programs, and engagement activities.
• Draft and circulate internal communications on behalf of the HR Director.
• Serve as a point of contact for employee inquiries, directing them appropriately.
• Prioritize and manage incoming emails, ensuring urgent matters are flagged and addressed promptly.
• Maintain trace files and set reminders to support the HR Director’s follow-up on key actions.
• Manage office supplies for the HR department, ensuring adequate stock and timely replenishment.

What are we looking for?

A Human Resources Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

• Previous experience in an administrative or HR support role, ideally within hospitality.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills in English (both written and verbal).
• Strong organizational, time management, and multitasking abilities.
• High level of professionalism, discretion, and confidentiality.

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

• Previous experience in Human Resources
• Excellent knowledge of hospitality

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!