Personal Assistant

Responsibilities

• Could you answer phone calls and redirect them as necessary to appropriate personnel?
• Please handle any questions and provide information with professionalism and courtesy.
• Arrange and coordinate meetings, including scheduling, preparing agendas, booking meeting rooms, and arranging necessary equipment or catering.
• Attend meetings, take minutes, and distribute them to relevant parties.
• Prepare and edit various documents, reports, presentations, and correspondence, including drafting letters, memos, and meeting minutes.
• Organize and maintain confidential files, records, and documents, ensuring easy accessibility and appropriate security.
• Perform general clerical duties such as data entry, managing incoming and outgoing mail, and handling basic bookkeeping tasks.
• I'd like for you to assist in the preparation of presentations and reports by gathering and organizing data.
• Update and file contact information for employees, customers, suppliers, and external partners.
• Maintain strict confidentiality of sensitive information and exercise discretion in all matters.
• Handle various ad hoc administrative tasks and responsibilities with flexibility and adaptability in a fast-paced environment.

Qualifications

• Proven experience in administrative support roles, ideally with a hospitality background.
• From 2 - 3 Years of experience in the same field
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive information with confidentiality and professionalism.