Secretary | Personal Assistant

Hello There.

We are a design studio and are on the lookout for a Personal Assistant/Secretary who embodies energy, intelligence, and problem-solving skills. This role involves supporting our head architect with a unique mix of business and personal tasks. The ideal candidate will adeptly handle day-to-day planning in alignment with our annual goals, manage both business and personal errands with efficiency, and serve as a pivotal communication link within our team.

Your responsibilities will extend to engaging with potential clients, managing communications on platforms like WhatsApp, and ensuring follow-ups on pending tasks. A flair for planning, a strong grasp of digital tools like Excel, and absolute proficiency in English are vital. We value a candidate who can think on their feet, propose fresh ideas, and contribute more than just task execution.

Experience levels are open, welcoming diverse backgrounds. The role is mostly in-office, offering a hybrid working option between office and home when possible. You will be working closely with our head architect.

Our studio environment is very friendly and peaceful; you will mostly enjoy being there.

Looking forward to meeting you.

Responsibilities:

Note: We're a small design studio, so each of these tasks would be very brief and simple to execute.

Client Communication: Manage email and WhatsApp with prompt, professional responses.

Team Communication: Support communication flow between management and team members.

Meeting Coordination: Organize internal and external meetings.

Calendar Management : Maintain team schedules and weekly briefings.

Office Admin: Handle reception, mail, office supplies, and organization.

Errand Support: Run errands, like bank visits, document drop-offs, and personal errands for our CEO if needed.

Finance Support : Assist with invoices, reimbursements, and simple accounting.

Social Media ( not mandatory but a plus ) : schedule posts on social media when needed.

Thank You

Job Type: Full-time

Application Question(s):

• If accepted, when can you join our Studio?
• Do you have any future or near plans in place that could stop you from completing at least a full year in our office ?
• Contacts ( Phone number & Email )
• When did you graduate ? and which university ?
• How would you evaluate your proficiency in English language written and spoken ? did you take English courses before ?
• Have you been responsible for any social media accounts before ? kindly provide information
• Have you worked in a position where you had to do accounting ? kindly provide information
• Link to CV ( make sure shared link is public )
• What is your expected salary for such a job ? (that wont affect our planned budget )