HR Administrative Assistant

Aloha & Mabuhay! Join the IFSH ʻOhana as an HR Administrative Assistant

About Integrated Facility Services Hawaiʻi (IFSH)
Integrated Facility Services Hawaiʻi (IFSH) is proud to be recognized in 2024 as one of Hawaiʻi’s Best Workplaces and among the Fastest-Growing Companies in the state. We are a locally owned leader in facility management, providing top-quality janitorial, landscaping, maintenance, and site operations services throughout the islands.

At IFSH, we value teamwork, professional development, and a culture of care. Our employees enjoy competitive pay, excellent benefits, and real opportunities for growth through hands-on training and leadership support.

Position Overview

Title: HR Administrative Assistant
Salary: $45,000 – $48,000 per year
Type: Full-Time
Schedule: Monday–Friday | 8:00 AM – 4:00 PM
Location: Honolulu, HI

We are seeking a dependable and proactive HR Administrative Assistant to join our growing team. This position supports a wide range of HR functions, including employee onboarding, recordkeeping, recruitment coordination, benefits assistance, and general administrative support for our Human Resources department.

Key Responsibilities

• Assist with recruitment by screening candidates, scheduling interviews, and coordinating hiring efforts with department managers
• Oversee onboarding activities, including preparing materials, conducting orientations, and assisting with benefits enrollment
• Conduct weekly meetings with team leaders to review job openings, employment changes, and staffing updates
• Represent IFSH at job fairs and recruitment events
• Maintain accurate and organized employee records (e.g., hires, promotions, separations)
• Support offboarding by preparing termination documents, attending exit interviews, and processing final paperwork
• Assist employees with benefits inquiries related to medical, 401(k), TDI, and Workers’ Compensation
• Track PTO and maintain HR reports, compliance documentation, and personnel files
• Provide administrative support such as answering calls, greeting visitors, and maintaining office organization
• Manage uniform inventory, supply orders, and incoming shipments using Excel and internal tracking tools

Required Skills & Qualifications

• Proven experience as an HR Assistant, Administrative Assistant, or similar role
• Knowledge of employment laws and HR best practices
• Strong written, verbal, and interpersonal communication skills
• Excellent organization, attention to detail, and ability to manage multiple priorities
• High level of confidentiality, integrity, and professionalism
• Proficient in Microsoft Excel, Word, and Office Suite
• Familiarity with payroll processes preferred
• Valid driver’s license and access to a personal vehicle preferred

Education & Experience

• Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience)
• Minimum of one year of administrative or HR support experience
• Experience with spreadsheets, scheduling tools, and document management systems

Employee Benefits

• Free employee-only basic medical coverage for new hires
• Competitive salary based on experience
• Health, dental, and vision insurance
• Paid holidays, including a birthday holiday
• Paid time off (PTO)
• 401(k) retirement plan with company contributions
• Complimentary cancer insurance
• Employee referral program
• Opportunities for professional growth and leadership development
• Supportive and team-oriented work culture

Join Our ʻOhana

Integrated Facility Services Hawaiʻi is an Equal Opportunity Employer and welcomes applicants from all backgrounds, including minorities, women, veterans, and individuals with disabilities.

Website: www.ifshi.com
Phone: (808) 892-9297
Email: admin@ifshi.com

Be part of a team that values people as much as performance — join IFSH and help shape the future of workplace excellence in Hawaiʻi!

Job Type: Full-time

Pay: $45,000.00 - $48,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person