HR Administrative Assistant

Aloha & Mabuhay! Launch Your Career as an HR Administrative Assistant with IFSH

About Integrated Facility Services Hawaiʻi (IFSH)
IFSH is a rapidly growing, locally owned company recognized in 2025 as one of Hawaiʻi’s Best Workplaces. We provide full-service site management solutions—including janitorial, landscaping, maintenance, and facility operations—across the islands. At IFSH, we prioritize teamwork, professional development, and the aloha spirit. Employees benefit from competitive pay, comprehensive training, and clear paths for career advancement.

Position Overview
We are seeking a dependable, organized, and proactive HR Administrative Assistant to support daily human resources operations. This full-time position is integral to managing recruitment, onboarding, benefits administration, employee records, and general HR administrative tasks.

• Salary: $45,000 – $48,000 per year
• Employment Type: Full-Time
• Schedule: Monday–Friday | 8:00 AM – 4:00 PM
• Location: Honolulu, HI

Key Responsibilities

• Assist with recruitment, including screening applicants, coordinating interviews, and supporting hiring managers
• Support onboarding processes, including preparing orientation materials and benefits enrollment
• Conduct weekly check-ins with team leads regarding staffing needs and updates
• Represent IFSH at job fairs, community events, and recruitment initiatives
• Maintain accurate and confidential employee records, including new hires, promotions, and terminations
• Assist with offboarding, including preparing separation paperwork and conducting exit interviews
• Respond to employee questions regarding benefits, 401(k), TDI, and Workers’ Compensation
• Track PTO and maintain HR reports and compliance documentation
• Provide general administrative support: answering phones, greeting visitors, managing files, and monitoring office supplies
• Manage uniform inventory, supply orders, and incoming shipments using Excel and internal tracking systems

Qualifications & Skills

• Experience in HR, administrative support, or related fields
• Basic understanding of HR processes and employment laws
• Strong organizational and multitasking skills with excellent attention to detail
• Excellent written and verbal communication, interpersonal skills, and professionalism
• Ability to maintain confidentiality
• Proficiency in Microsoft Office, especially Excel and Word; familiarity with payroll systems is a plus
• Valid driver’s license and reliable transportation preferred

Education & Experience

• Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience)
• Minimum of one year in administrative or HR support
• Comfortable using spreadsheets, scheduling software, and document management tools

Employee Benefits

• Free employee-only medical coverage starting day one
• Competitive salary based on experience
• Optional health, dental, and vision plans
• Paid holidays, PTO, and birthday leave
• 401(k) retirement plan with company match
• Complimentary cancer insurance
• Employee referral bonuses
• Opportunities for professional growth and leadership development
• Positive, collaborative, team-oriented work environment

Diversity & Inclusion
IFSH is an Equal Opportunity Employer committed to fostering diversity. Applicants from all backgrounds—including women, minorities, veterans, and individuals with disabilities—are encouraged to apply.

How to Apply

• Website: www.ifshi.com
• Phone: (808) 892-9297
• Email: admin@ifshi.com

Join the IFSH ʻohana and help us deliver outstanding service across Hawaiʻi while building a rewarding career in human resources!

Job Type: Full-time

Pay: $45,000.00 - $48,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person