HR Administrative Assistant

OB TITLE: Administrative Assistant Date Prepared: 3/27/26

DEPARTMENT: HR Date Revised: 3/27/26

REPORTS TO: Director or HR Salary Assessment: 3/27/26

FLSA STATUS: Non-Exempt

This position is in a shared office space and is a primarily in-person position located at 104 Southeastern Parkway, Franklin, TN 37064. Remote work will be scheduled in advance with the approval of the director. The standard hours for this position will fall between Monday-Friday 8:00am-4pm. Occasional weekend or holiday work may be required.

The HR Administrative Assistant supports GraceWorks Ministries’ goals, values, and philosophy by exhibiting the following behaviors: excellence, quality service, commitment, and accountability. As a member of the GraceWorks Ministries’ HR team, the performance includes a demonstration of the following accountabilities: Commitment to our mission, ability to multitask, donor care and communication, teamwork, and job knowledge. Must strongly embrace the GraceWorks mission.

POSITION SUMMARY

The HR Administrative Assistant will provide administrative support to the Director of HR. They will assist in administrative duties primarily and some HR assistance.

PRIMARY DUTIES AND RESPONSIBILITIES include the following:

• Answers and directs departmental phone calls.

• Schedules and organizes appointments; takes minutes during departmental meetings.

• Proofreads and types documents and correspondence produced by department.

• Processes required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.

• May assist with preparation of human resource reports such as attendance, new hire, and turnover reports.

• Process E-Verify (I-9) for all new employees.

• Organize and update employment files as directed by the Director of HR.

• Process all pre-employment screenings.

• Collaborate with other departments to get data for the HR newsletter.

• Attend and facilitate agenda for ODL meetings.

• Office supply ordering 104 bldg.

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONS

To perform this job successfully, an individual must have a high ability to multi-task and attention to detail with an eye for keeping the donor database clean. Must exercise confidentiality with sensitive materials. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION AND/OR EXPERIENCE

High School Diploma Required

Bachelors Degree or 2 years of Administrative Assistant experience required

OTHER SKILLS

Motivated energetic self-starter with strong problem-solving skills; attention to detail and appreciation for accuracy are critical; ability to handle multiple tasks simultaneously; computer literate with high knowledge of Excel and data entry; highly developed organizational skills; excellent time and self-management skills; strong sense of initiative and ability to work under pressure on multiple projects; ability to work independently and as a part of a team.

WORK ENVIRONMENT

The position is in an office setting that involves everyday risks or discomforts that require normal safety precautions.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.