HR & Administrative Office Assistant

HR & Administrative Office Assistant

Location: Anchorage, AK
Schedule: Full-Time
Pay: DOE

Position Overview

Colville, Inc. is seeking a dependable and detail-oriented HR & Office Administrative Assistant to support daily office operations in our Anchorage office. This role serves as the first point of contact for employees, customers, vendors, and visitors, while providing administrative support across HR, general operations, and accounting functions.

This position is ideal for someone who enjoys being the hub of the office, managing multiple priorities, and delivering excellent customer service in a professional environment.

What You’ll Do

Front Office, Customer & Vendor Support

• Serve as the first point of contact for incoming phone calls, emails, and walk-in traffic
• Provide professional, friendly assistance to employees, customers, and vendors
• Route inquiries appropriately and ensure timely follow-up
• Maintain a welcoming, organized, and professional front office environment

Office & Operations Support

• Perform general administrative duties including data entry, filing, scanning, and document management
• Maintain office supplies and assist with ordering and inventory
• Support day-to-day office operations to ensure smooth workflow
• Assist leadership and staff with administrative needs as assigned

HR Administrative Support (As Needed)

• Provide administrative support to the HR team
• Assist with maintaining employee records and HRIS data
• Support onboarding and offboarding processes, including paperwork and checklists
• Help coordinate interviews, meetings, and training logistics
• Respond to basic HR-related inquiries or route them appropriately

Accounting & Administrative Support

• Assist with data entry related to accounting or operational tracking
• Support invoicing, vendor documentation, or basic recordkeeping as directed
• Maintain organized and accurate administrative records

What We’re Looking For

Education & Experience

• High school diploma or equivalent required
• Associate degree in business administration, Human Resources, or a related field preferred
• 1–3 years of experience in an administrative, office support, or customer-facing role

Skills & Abilities

• Strong customer service and communication skills
• Proficiency with Microsoft Office (Outlook, Word, Excel)
• High attention to detail and accuracy
• Ability to manage multiple tasks and priorities
• Discretion and professionalism when handling confidential information
• Strong organizational and time-management skills

Preferred (Not Required)

• Experience supporting HR or accounting functions
• Familiarity with HRIS systems (ADP a plus)

Why Work at Colville, Inc.

• Stable, team-oriented work environment
• Opportunity to support multiple areas of the business
• Comprehensive benefits package including medical, dental, vision, 401(k) with company match, profit sharing, HSA contributions, and insurance options
• A company culture grounded in Family, Safety, and Agility

Colville, Inc. is an Equal Opportunity Employer.
We are committed to creating a safe, inclusive, and respectful workplace.