HR Administrator

Responsibilities

• Onboarding
• Collect and verify new joiner documents (passport, visa, photo, employee information form, Emirates ID, IBAN, etc.)
• Prepare and issue employment contracts for new joiners prior to the start date.
• Ensure the new joiner has signed all the policies and agreements prior to their start date.
• Support on coordination for the medical tests, visa stamping, and ID issuance, etc.
• Register employees with relevant authorities (e.g., MOHRE, LMRA).
• Register the required employees on the GPSSA portal
• Notify the compensation team on the new joiners for the payroll.
• Ensure all onboarding documentation is completed accurately and filed correctly.
• Visa and Work Permit Support:
• Handle visa applications, renewals, cancellations, and amendments for employees, including mission visas and temporary visas.
• Coordinate with the legal team to ensure timely processing.
• Maintain a visa tracker and ensure all work permits and visas are valid and renewed on time.
• Provide guidance and support to employees regarding visa requirements and documentation.
• Employee Records & Documentation
• Maintain accurate and up-to-date employee files
• Track visa expiry, work permit renewals, ID renewals, and residency status
• Ensure confidentiality and secure storage of HR documents
• Update HR systems with updated employee data
• Maintain employee files (both physical and digital) and update HRIS with accurate information.
• 4. Compliance & Legal Coordination
• Ensure adherence to local labour laws and company policies
• Support audits and inspections
• Assist in disciplinary and grievance documentation
• Medical Insurance
• Ensure that all new staff are enrolled in the medical insurance and collect all relevant documents
• Administer company medical insurance policies for employees and their dependents.
• Coordinate with insurance providers for new enrolments, renewals, claims and /or deletion.
• Address employee queries related to benefits and insurance coverage.
  
  

Ensure compliance with local regulations regarding mandatory insurance coverage.

• HR Systems & Reporting
• Update MCH systems with employee data
• Generate reports on headcount, turnover, and attendance
• Offboarding:
• Prepare the final settlement as per the local labour laws and coordinate with the leaver and the finance team to process the payment.
• Ensure timely removal of employee access to systems and retrieval of company property.
• Coordinate with Compensation and Benefits for removal of leaver from the payroll
• Maintain proper documentation of terminated employees for compliance and audit purposes.
• Support on the visa cancellation process/ transfer process.
• Support with the exit ticket booking as and when required
• Follow the labour laws on the offboarding, considering the notice period.
• HR Projects
• Support HRM on projects related to onboarding, offboarding, policies and procedures
  
  

Support HRM on Audit and on HR System

Experience

• Bachelor’s degree in human resources, Business Administration, or related field.
• 2-5 years’ of Experience in HR Administration or similar role preferably in a multinational or corporate environment.
• Strong knowledge of UAE labor laws and visa regulations (if applicable)
• Experience in HR systems and processes.
• Excellent communication, organizational and multitasking skills.
• High attention to detail and ability to handle sensitive information with discretion and have the ability to multitask and work under tight deadlines.