HR & ADMINISTRATOR

Key Responsibilities

1. Office & Administrative Management

• Handle day-to-day office coordination, correspondence, filing, and record keeping.

• Manage office supplies, facilities, and upkeep of IT/equipment.

2. HR & Staff Support

• Maintain attendance, leave records, and staff coordination.

• Support recruitment, on boarding, and employee welfare.

• Arrange staff travel, accommodation, and logistics (including visas if required).

3. Project Coordination & Documentation

• Assist with project-related documentation, permits, and tender submissions.

• Coordinate with clients, consultants, contractors, and government authorities.

• Maintain project drawings, contracts, approvals, and document control systems.

4. Compliance, Licensing & Legal Support

• Ensure timely renewals of licenses, insurances, and statutory documents.

• Maintain health, safety, and regulatory compliance records.

• Liaise with legal advisors/consultants for non-financial legal matters.

5. Client, Vendor & Public Relations

• Manage scheduling of meetings, follow-ups, and official correspondence.

• Act as liaison with government departments, local authorities, and utility service providers.

• Support company PR activities (social media updates, brochures, image-building initiatives if no dedicated marketing team).

6. Agreement Preparation & Records

• Draft and format agreements/contracts (with inputs from management/finance).

• Coordinate with legal teams, clients, and vendors to finalize documents.

• Maintain both physical and digital copies of all signed agreements.

7. Meetings & Minutes Management

• Organize management and project review meetings.

• Prepare and circulate Minutes of Meeting (MoM) to concerned parties.

8. Procurement & Logistics (Non-Technical)

• Handle procurement of general office and non-technical items (stationery, IT accessories, safety equipment, uniforms).

• Support coordination with Procurement/Engineering teams for technical materials (cement, steel, MEP items).

• Manage company vehicles, drivers, and logistics support.

9. Insurance & Staff Welfare

• Manage project insurance policies, staff medical insurance, and renewals.

• Support in employee safety and welfare-related documentation.

10. Facility & Asset Management

• Oversee maintenance of office buildings and site offices (cleaning, security, utilities).

• Maintain and update asset register (computers, printers, furniture, projectors).

11. Health, Safety & Environment (HSE) Support

• Support safety induction for new employees if no dedicated HSE team.

• Manage PPE (helmets, jackets, safety shoes) distribution and stock.

• Organize safety posters, awareness campaigns, and training sessions.

Job Type: Full-time

Pay: ₹12,000.00 - ₹25,000.00 per month

Work Location: In person