HR and Payroll Specialist

Job Profile – Payroll Specialist

Position Title: Payroll Specialist
Department: Human Resources
Reports To: HR & Administration Manager
Location: Doha, Qatar

Role Purpose

The Payroll Specialist is responsible for ensuring accurate and timely payroll processing across the organization, in compliance with Qatar Labour Law, WPS regulations, and company policies. The role involves managing salary calculations, statutory deductions, leave encashments, overtime, end-of-service settlements, and coordinating with HR, Finance, and external authorities to ensure full payroll compliance.

Key Responsibilities

• Process monthly payroll for multiple entities, including fixed and variable components (basic salary, allowances, overtime, deductions, loans, etc.).
• Prepare and validate WPS files and ensure timely submission in line with Qatar Labour Law.
• Maintain accurate payroll records, employee data, and updates in HRIS/ERP systems.
• Calculate and process End-of-Service (EOS) benefits, final settlements, and leave encashments.
• Coordinate with HR team on new joiners, leavers, transfers, and contract amendments.
• Prepare payroll reports, reconciliations, and analysis for management and auditors.
• Ensure compliance with statutory requirements (QID renewals, insurance, GRS, etc.).
• Handle payroll queries from employees, ensuring accuracy and confidentiality.
• Liaise with finance teams for salary disbursements and issue resolution.
• Support internal/external audits by providing payroll-related documentation.
• Submit a monthly payroll adjustment report to the HR Manager, covering all changes in salaries, allowances, deductions, and other modifications.

Qualifications & Experience

• Bachelor’s degree in Accounting, Finance, HR, or related field.
• Minimum 5-7 years’ experience in payroll processing in Qatar (preferably with large workforce/multiple entities).
• Strong knowledge of Qatar Labour Law, WPS system, and statutory compliance.
• Experience with payroll/HR systems (SAP, Oracle, Argus HRIS, or similar).
• Proficiency in MS Excel (pivot tables, VLOOKUP, payroll reconciliations).
• Attention to detail, high accuracy, and strong confidentiality ethics.

Key Skills

• Payroll administration and reporting.
• Knowledge of compensation & benefits structures.
• Analytical and problem-solving skills.
• Strong organizational and time management skills.
• Communication and coordination across HR/Finance.

Job Type: Full-time

Application Question(s):

• In your last payroll cycle, what were the three adjustments you had to make manually, and why?
• Do you have prior payroll management experience in the construction industry, including handling multi-project payrolls and compliance with Qatar Labour Law and WPS requirements?

Education:

• Bachelor's (Required)

Experience:

• payroll processing and WPS compliance: 5 years (Required)

Language:

• English (Required)
• Arabic (Required)

License/Certification:

• Excel Specialist (MOS – Microsoft Office Specialist) (Preferred)
• Certified Payroll Professional (CPP) (Preferred)
• Have you managed payroll for 500+ employees in Qatar? (Required)

Location:

• Doha (Required)

Application Deadline: 15/09/2025
Expected Start Date: 01/10/2025