HR Assistant

Role Summary

The HR Assistant supports the day-to-day operations of the HR Department and ensures smooth functioning of recruitment, employee documentation, attendance management, payroll support, and employee engagement activities. This role requires strong communication skills, confidentiality, and the ability to coordinate effectively across departments.

Key Responsibilities

1. Recruitment & Onboarding

• Assist in posting job openings and screening candidates.
• Coordinate interviews with department heads.
• Prepare offer letters, appointment letters, and collect required documents.
• Ensure smooth onboarding and induction for new employees.

2. Attendance & Leave Management

• Maintain daily attendance records and update biometric data.
• Track leave applications and ensure proper documentation and approvals.
• Prepare monthly attendance summaries for payroll processing.

3. Payroll Support

• Assist in gathering attendance, incentives, deductions, and overtime details.
• Coordinate with accounts/management to ensure timely salary processing.
• Maintain records of salary slips, advance payments, F&F settlements, etc.

4. Employee Records & Documentation

• Maintain employee files, personal documents, ID cards, and HR-related registers.
• Update employee database, contact details, designation changes, etc.
• Ensure confidentiality and proper filing of HR documents.

5. HR Policies & Compliance

• Assist in implementing HR policies within all branches.
• Ensure adherence to company rules, working hours, and code of conduct.
• Support management in statutory documentation (PF, ESI, TDS) wherever required.

6. Employee Support & Communication

• Act as the first point of contact for employee queries.
• Communicate announcements, notices, and circulars to staff.
• Handle basic grievance redressal and escalate issues to the HR Manager when needed.

7. Performance & Training Coordination

• Assist in collecting performance feedback from department heads.
• Maintain appraisal records.
• Coordinate internal training sessions, workshops, onboarding trainings, etc.

8. Exit Procedures

• Support in conducting exit interviews and collecting resignation letters.
• Ensure return of company assets and proper clearance.
• Prepare documentation for full & final settlement.

9. Administrative HR Support

• Assist in event coordination (festivals, celebrations, team activities).
• Handle HR-related purchases (ID cards, uniform materials, stationery, etc.).
• Maintain discipline and culture within the showroom and office.

Qualifications

• Bachelor’s degree in HR, Business Administration, or related field.
• 0–2 years of experience in HR or administrative roles (freshers can apply).
• Basic knowledge of HR processes, labour regulations, and documentation.

Skills Required

• Strong communication and interpersonal skills.
• Good organisational and multitasking abilities.
• Proficiency in MS Office and basic HR software tools.
• Ability to maintain confidentiality and professionalism.
• Problem-solving and coordination skills.

Work Environment

• Fast-paced retail and interior design business environment.
• Requires coordination with multiple departments (Sales, Accounts, Admin, Interior, Delivery, etc.).
• Occasional travel to branches will be required.

Job Types: Full-time, Permanent

Pay: ₹14,000.00 - ₹18,000.00 per month

Benefits:

• Food provided
• Paid sick time
• Paid time off
• Provident Fund

Experience:

• Human resources: 1 year (Required)

Location:

• Payyannur, Kerala (Required)

Willingness to travel:

• 50% (Required)

Work Location: In person