HR Assistant

✅ Job Summary

The HR Assistant (Recruitment Support) plays a key role in assisting the recruitment team with end-to-end hiring activities. This role focuses on sourcing, screening, interview coordination, candidate communication, documentation, and onboarding support to ensure smooth and timely closures of positions.

✅ Key Responsibilities

1. Job Posting & Sourcing

• Draft and post job openings on job portals, social media, and internal platforms.




• Source resumes through portals, referrals, and databases.




• Maintain and update a talent pool for recurring roles.

2. Resume Screening & Shortlisting

• Review applications based on job requirements.




• Conduct basic telephonic screening to assess availability, interest, and fit.




• Share shortlisted profiles with hiring managers or recruiters.

3. Interview Coordination

• Schedule interviews (online/offline) with candidates and interview panels.




• Send meeting links, reminders, and interview instructions.




• Coordinate assessments or tests if required.




• Ensure smooth logistics for walk-in/interview events.

4. Candidate Communication

• Respond to candidate queries professionally.




• Share timely updates on application status and next steps.




• Follow up with candidates for documents, availability, and feedback.




• Maintain a positive candidate experience throughout the process.

5. Documentation & Recruitment Tracking

• Maintain recruitment trackers for all open positions.




• Update status of candidates (screened, interviewed, selected, rejected).




• Collect required documents from selected candidates.




• Assist in preparing offer letters and selection documents.

6. Onboarding Support

• Coordinate joining dates and pre-joining formalities.




• Hand over candidate details to HR/Onboarding team.




• Track offer acceptance and follow-up until successful joining.

7. Coordination with Hiring Managers

• Understand basic job requirements and priorities.




• Share profiles and collect interview feedback.




• Follow up on interview evaluations and closure decisions.