HR Assistant

Job Description

Position Title: HR Assistant (Temporary)

Reports To: Vice President, Human Resources

Location: Corporate Headquarters (Hybrid – occasional remote work permitted)

Duration: 6 months +

Position Summary:

The HR Assistant is responsible for the accurate and timely processing of all HR-related transactions in Workday, ensuring employee data integrity and consistency across systems. This role provides administrative and transactional support to the Human Resources department, coordinating closely with HR Business Partners, Talent Acquisition, Benefits, and Payroll. The HR Assistant plays a key role in onboarding new hires, maintaining employee records, and supporting compliance reporting and general HR operations.

Key Responsibilities:

• Enter and maintain all HR transactions in Workday, including hiring, terminations, job changes, salary changes, and other employee data updates.
• Ensure the accuracy and completeness of employee records and documentation in accordance with company policies and legal requirements.
• Lead and facilitate in-person new hire orientation sessions; ensure all new hire paperwork and system entries are completed accurately and on time.
• Coordinate with Benefits and Payroll departments when HR transactions impact benefits eligibility, deductions, or pay processing.
• Support HR Business Partners, Talent Acquisition, and the HR Generalist with reporting, audits, and compliance activities.
• Respond to employee inquiries related to HR processes, employment verification, and data changes.
• Utilize DocuSign, Jobvite, and other HR tools to streamline and track HR processes.
• Maintain confidentiality and handle sensitive employee information with discretion.
• Participate in HR projects and process improvement initiatives as assigned.

Qualifications:

• Prior HR or administrative experience preferred; entry-level candidates with strong administrative skills will be considered.
• Proficiency in Workday, Jobvite, Microsoft Excel, and DocuSign preferred.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational, communication, and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Demonstrated ability to maintain confidentiality and handle sensitive information appropriately.
• Team-oriented with a proactive and customer-focused approach.

Competencies:

• Accuracy and Attention to Detail – Ensures data integrity and precise execution of HR processes.
• Confidentiality – Handles sensitive information with discretion.
• Responsiveness – Provides timely support to employees and internal stakeholders.
• Organization – Manages multiple priorities effectively.
• Teamwork – Collaborates across HR and other departments to ensure smooth operations.
• Communication – Clearly and professionally communicates updates and information.

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