HR Assistant/Switchboard

MAIN FUNCTION: Will perform a variety of complex clerical functions in maintaining personnel and medical files for active and inactive employees. Assures that Sunglo policies and procedures and State/Federal/JACHO regulations concerning employment for the Human Resources Department

DUTIES AND RESPONSIBILITIES:

1. Will maintain all personnel and medical files (active/inactive) for all home health and day care employees.

2. Will enter updates and/or changes to the computer data base to assure employee computer data file is current.

3. Will produce a copy of the original employee personnel and medical file for human resources department and forward required file to the agency sites.

4. Will file all personnel related documents according to filing system in place (i.e., reprimands, evaluations and other employee related correspondence in the personnel and medical files).

5. Will maintain and keep all employee in-service record current and send update copies to the agencies.

6. Will coordinate Home Health Aide written and skills tests in accordance to agency policy.

7. Will coordinate clerical speed typing, spelling and abbreviation test in accordance to agency policy for home health and day care employees.

8. Will process all employee requests to inspect personnel file/records in accordance to agency policy.

9. Will process all employment verification and/or reference for human resources department.

10. Will process all employee medical applications and/or changes for insurance coverage within timeframes set by insurance carrier and coordinate with Payroll Clerk on employee deductions if needed.

11. Will process COBRA letters within required timeframe and process coverage for employees that leave the agency and elect to continue coverage.

12. Will process all insurance billings to the Accounts Payable department with 5th working day of each month for payment (health insurance, life insurance and cafeteria plan.

13. Will consolidate all criminal history transactions from all designated account users monthly to ensure agency has on-going credit for criminal history transactions with the Texas Department of Public Safety on-line.

14. Will process all professional liability insurance and coordinate with payroll clerk on payroll deduction if needed.

15. Will coordinate and schedule all full-time new hires with insurance representative for cafeteria plan.

16. Will communicate with nursing designee on availability and stock of TB and Hepatitis solution and will process non-stock requisition for needed stock.

17. Will maintain contract agreement(s) current on-going in accordance to agency policies/ procedures, State, Federal, and JACHO rules and regulations.

18. Will maintain CLIA certification current and update and submit non-stock requisition for renewals on-going.

19. Will maintain Incident/Accident land OSHA logs current for agency sites according to agency policies/procedures, OSHA, State, Federal, and JACHO rules and regulations.

20. Will close inactive employee files quarterly. Maintain a copy of boxed inventory files being sent to storage in the Human Resources Storage Unit Roster binder. Assures that all storage boxes are labeled as per agency policy.

21. Will assist Human Resources Director in coordinating quarterly meetings and/or special functions.

22. Will produce employee birthday list and sent out to management team members.

23. Will carry out any other duties as deemed necessary by immediate supervisor and/or agency Administrator.

Job Type: Full-time

Pay: $13.00 - $15.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Work Location: In person